Why should I use an electronic purchase order system?

An electronic purchase order system automates the processes involved in the raising of purchase orders. Using an electronic system ensures that all purchase orders within an organisation are in the same standard format and contain the relevant details required by a supplier.

One of the greatest benefits of using a purchase order system is that it enables your finance department to see, at any time, all outstanding expenditure and therefore gives tighter budgetary control. It also saves on printing and paper costs as purchase orders are emailed directly to suppliers from the system.

Storing purchase orders electronically means that they never get lost or misfiled and can easily be matched to the purchase invoice as soon as it arrives. A series of ‘rules’ can be built in to the system allowing for escalation within approval routes so that purchase orders are not waiting to be authorised if someone is on leave or off sick.

Cloud B2B’s purchase order system comes with optional modules which give additional functionality:

The ‘Rate Supplier Module’ allows you to monitor the performance of a supplier, the ‘Budget Control Module’ enables budgets to be set and purchase costs automatically deducted and ‘Sage Connector’ uploads invoices to Sage accounts system  from the purchase order system. 

For more information about our electronic purchase order system please click here or call Cloud B2B solutions on 0800 840 3336.

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