How an Online Purchase Order System benefits business?
For many organisations, raising purchase orders can be a rather ad hoc process. There is no standard format for the purchase order and no control over expenditure levels.
An Online Purchase Order System has a downloadable template which every purchaser must complete when ordering goods or services ensuring that relevant information is provided every time. Drop down lists of suppliers, items and services are available to give consistency and eliminate typing errors. Using workflow the P.O. is then directed to an approver who will either accept or reject the order. As soon as the purchase order has been approved it can be emailed directly to a supplier without the need to print and post.
An Online Purchase Order System allows the Finance Department to see at any time the amount of outstanding expenditure which assists budgeting and cash flow. Cost savings are made on paper and filing and when purchase invoices are received they can be easily reconciled with the relevant purchase order.
Some Online Purchase Order Systems are now cloud based allowing access to the system 24 hours a day and from any location in the world. The PO System can also be viewed on a Smartphone or Tablet giving users the ability to create and approve purchase orders when away from the office.
For more information on Online Purchase Order Systems please click here or call Cloud B2B solutions on 0800 840 3336.
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