Why should we invest in an online Purchase Order System?
An online Purchase Order System allows you to manage and control all aspects of the procurement process from the raising of the purchase order through to payment of the associated invoice using your PC.
A cloud based Purchase Order System can also be accessed via a Tablet or Smart Phone and therefore, gives you the ability to view and carry out purchasing tasks from any location in the world at any time.
Purchase orders are raised electronically using a pre-defined template to ensure consistency across the whole organisation. The PO is then routed using workflow to a relevant approver dependent on the value of the goods or services ordered. Once approved the order is automatically sent by email to the supplier so the complete process is paper free.
When the purchase invoice is received it is scanned into the Purchase Order System and reconciled with the original PO before being passed for payment.
Not only does an online Purchase Order System provide a more efficient way of working it also gives full exposure of outstanding expenditure which allows the Finance Department to have better control of budgets.
In addition savings are made on paper, printing and postage costs and it is no longer necessary to pay and employ staff to carry out manual filing.
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