Why use electronic purchase orders?

Purchase orders are essential documents and play an important role in the management of any business. However, using a paper based system can be fraught with problems as there are no standardised processes in place to prevent overspending or duplication of orders.

An electronic purchase order provides the same details as a paper PO but it keeps staff accountable by managing budgets and sending alerts to avoid spending over a set amount. An online system also eliminates duplicate orders and addresses any other anomalies which could lead to fraud.

You will have complete control over the purchase order processes which are tailored to fit the needs of your business with automatic approval routing and a full audit trail.

When an electronic purchase order has been generated and approved, the system will email it directly to a supplier in real time. This allows orders to be processed more quickly and ultimately ensures that your business continues to operate efficiently and economically.

For further information on electronic purchase order systems please click here or call Cloud B2B on 0800 840 3336.

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