Employee management software
that helps you comply with GDPR

The employee management software we deliver allows HR to set up and manage staff files from recruitment phase to on-boarding. There is a full online vacancy module allowing new positions to be published on the Company's web site, that also provide automatic alerts to applicants as to status. Data can also be retained on applicants, if they agree, so that skill sets can be searched at a later date, as new positions arise.

File structures and document types are in the full control of the HR department, with in built functions to set review dates for documents and also retention rules, being available. Key documents that are required as part of the employee file e.g. passport details and photos, driving licence information etc. can be set, and alerts as to any of these that have not yet been received and uploaded, are shown as part of the HR dashboard information set.

Our employee management software has a configurable dashboard facility, so that on logging in to the system, key HR users can see the status of a number of important information sets.

Such as see the status of their own and the HR departments tasks, as well as employees who have outstanding key document checks that have not yet been added to their files e.g. Passport photos, C.R.B. checks etc. Also the status of current recruitment campaigns can be shown. The system will also summarise employee file documents that are due for review, or potentially deletion, ensuring GDPR compliance.
Another custom section can display the relationship for items such as overtime and sickness that will aid HR analysis of staff dynamics.

In order to get the maximum efficiencies from our employee management software the self service module will add real savings and increase productivity, because it passes routine processes back to staff. Not only can they access their own files on line, but they can upload and submit for HR department approval a wide range of previously paper based documents.

Tasks such as the completing and of uploading timesheets on a daily, weekly or monthly basis sits with the employee and will speed up processing time, whilst still having approval controls from line managers and HR staff. The resulting data can then be exported as a CSV file for onward transmission to a payroll system or payroll service company for payment.

In addition holiday requests can be submitted, which will also workflow for approval, automatically updating employee leave entitlement. Change of detail requests (such as marital status, change of address) are also created and submitted electronically.

The system is also fully usable on smartphones with even staff rotas being published with an SMS messaging option.

Increase your automation of employee records with an on-screen time log system. Our system lets employees record time in and out, and breaks, from a range of devices. The software  can also record overtime, leave and sickness. Available as a stand alone module