Purchase order system for Electrical Engineers
to fully manage spending.

We provide in-depth documentation detailing the features of our purchase order systems for the electrical engineering industry. Additionally, we offer Teams-based user training to help users navigate and understand the system's processes. Designated users also have access to our online support portal, where they can submit support tickets whenever assistance is required. To view the documentation, simply click here: Purchase Order System - Documentation.

Yes, whether for electrical projects or for general company purposes  – in fact everything- our  purchase order software means each purchase request with supporting documents such as quotations can be routed via workflow for approval by relevant staff, such as project managers or directors.  Approvers will have the ability to challenge the PO raiser on any item, until all those in the approval chain are satisfied to proceed with the order.

Yes, every company of any size in today’s business climate needs to monitor and control spending for stock electrical items through to commissioning sub-contractors to work on projects.

You can set up projects on the system and link budgets/purchase orders to these. You are then able to report on these projects allowing you to have a clear overview of spend. The project administration tools are useful for managing specific spending for client electrical engineering projects or jobs. We can customise the system to suit your existing project or job structure.

Of course. Goods receipting is a key part of our engineering software, allowing the use of paper based GRN’s to be reconciled with PO’s or in circumstances where no physical document is available to create an internal document that does the same.

Our systems are controlled by roles and permissions, so users can be restricted (or not) to being able to access data for projects they are involved in. At top level e.g., system controllers, full access across all projects and Purchase Orders is available 24 x 7 via the customised and expansive search and report facilities.

Yes, the full purchase order and supplier invoice version allows your whole procurement process to be controlled in our system. It allows for matching both supplier invoices and credit note to purchase orders, and then with the ability to export approved invoices and credit notes to your accounts system, via CSV file format.

The system is built with security and accountability in mind, therefore only designated power users with administrative permissions can make changes to budgets or add/edit suppliers. This ensures that your procurement is secure and controlled by you.

Yes, we understand that purchasing needs are always changing, therefore our system has an optional ability for power users to edit existing purchase orders if required to provide flexibility. Especially use foe the electrical engineering industry where delivery charges can vary or for machine hire where the hire period is variable.

The administrative functions within the system allow you to change the permissions and roles available to each user, this is perfect for an employee who has been promoted and requires more control within the system.

Our system has a built-in out-of-office function which ensures that tasks are not missed in the event of absence. Any applicable tasks (incl. Purchase Order and Invoice approval tasks) will automatically be re-assigned to another designated user until the original owner returns. PO system administrators have tools to control or override out of office settings for users and have facilities to re-assign any type of task ad-hoc.