Staff Management Software & Systems
The terms HRIS (Human Resources Information System) and HRMS (Human Resources Management System) basically cover the same areas. They refer to systems that take paper or spreadsheet processes and records related to staff, making them digital, available on screen. The advantages of using HR management software are many, including much better auditability, as to when and who took actions, and such systems remove the need for paper based records for staff, saving space, money and time.
Such systems will also come with the ability to have retention rules for stored documents making adherence to the DPA (Data Protection Act) and the forthcoming (2018) GDPR (General Data Protection Regulation) EU regulations easier.
HR Online has two core modules – the HR Admin system that is accessible only for the HR team, that allows on screen collation of information and records related to staff, from recruitment through to employment and then, when relevant, to leaver status. General staff will be able to access their own personal files, subject to rules established by individual companies
The Self Service module allows staff to create and send for approval Time Sheets, Leave Requests, and details of changes to those held on them in the system (e.g. change of name / address / bank etc). The module will also allow company policy documents to be distributed to staff, and for them to record receipt and acceptance (e.g. health and safety documents).
The Cloud B2B HR on line systems are private Cloud service based, but can be installed to a server located on a client’s own network and DMZ, as an option, if required.