Online Purchasing Software
Helping transport & logistics organisations manage spending.

Users can raise support requests at any time through our secure online support portal. We also provide Microsoft Teams-based training sessions to help staff become confident in navigating through the system. In addition, detailed documentation is supplied, covering all features of our transport and logistics purchase order software. Documentation is available directly through the support portal. For access to the documentation, click here: Purchase Order System - Documentation.

A cloud-based purchase order system ensures your team has 24/7 access wherever they are located. As long as you have an internet connection, you can oversee procurement processes, manage supplier spend, and track orders, whether in the office, at a depot or on the move.

Each purchase order records essential details about the required goods or services, including product or service codes, unit costs, volumes, expected delivery dates, and any handling or delivery instructions. This helps ensure orders are fulfilled accurately and delivered to the right location.

Whether you operate a haulage company, a courier service, or a nationwide distribution network, the system gives you full oversight of procurement. Multi-level approval rules, budget controls, goods receipting, and comprehensive reporting ensure that costs or fleet maintenance, fuel, or warehouse operations are tightly managed.

Yes. You can configure multiple branches, departments, or even companies within the platform. This allows you to separate procurement records for individual depots, transport hubs, or distribution centres, while still maintaining consolidated control across the entire organisation.

Purchase order management ensures all goods and services are reviewed and approved before purchase. Staff such as transport managers, depot supervisors, or procurement officers can raise purchase orders with supporting documents like supplier quotes. Approvers then review and authorise requests, ensuring that costs are valid and compliant with company policy before orders are confirmed.

Yes. Data can be exported in a range of formats that are compatible with standard accounting packages. API integrations can also be provided for full automation, giving you seamless end-to-end visibility across procurement and finance.

Yes. Built-in goods receipting functionality allows staff to record deliveries against issued purchase orders. Missing or damaged items, whether parts for fleet or stock for distribution, can be flagged immediately, ensuring issues are followed up quickly with suppliers.

Administrators can easily add new users as staff join and remove accounts when staff leave. Permissions can be set according to role, ensuring depot staff, drivers, and managers all have the right level of access to carry out their tasks effectively.

Yes. Every system includes a tailored training video that explains all features in detail, including any customisations made for your transport or logistics business. These videos can be reused as part of ongoing training for new team members.

Yes. The system supports multiple approval levels. You can configure rules so that higher value purchases, such as vehicle leasing or bulk fuel contracts, are escalated to senior management. Approvals can be routed to individuals or groups, depending on your requirements.

Yes. Each system is configured to match your business requirements. We begin with a specification meeting to understand your operations in detail, ensuring the platform is customised to suit both your needs.

All systems are hosted in our private Azure UK cloud, with encryption applied at both data and connection level. Security monitoring, threat detection, and compliance with strict standards mean your procurement and operational data is kept safe at all times.

Our UK-based technical support team is available to assist with any questions or issues. Up to three nominated power users in your organisation will have access to the secure portal to raise tickets and monitor progress.

No. As a cloud-based system, no on-site IT setup is required. This means your purchase order system can be deployed quickly, allowing your transport and logistics teams to start using it without disruption.