Our Clients inCambourne Stay Compliantby Storing Physical Documents

Secure physical document storage in Cambourne

Trusted by a range of clients and businesses

Cambourne Document Storage

Navigating the complexities of office space and data storage in bustling towns like Cambourne presents difficulties, primarily because of steep costs and growing demands for data handling. In response, we have introduced tailored document storage solutions, revolutionising the approach Cambourne's businesses take towards information management by safeguarding confidential data.

Document Retrieval Service

Documents from clients in Cambourne are securely stored within boxes in our racking.

We have enhanced our document retrieval systems to address the increasing need for quick and seamless access to data. This improvement offers businesses in Cambourne & Cambridgeshire a selection of solutions tailored to their specific requirements.

Our document retrieval services feature:

Efficient courier delivery to save time.
Personal document collection for added control.

Located near Cambourne, our storage facility is equipped with advanced security features that exceed expectations in data protection. With the implementation of sophisticated alarm systems and top-tier climate control technologies, we have thoroughly covered every detail to ensure maximum security and strict adherence to Business Continuity standards for businesses.

Document Lifecycle Management

Adopting a systematic and organised method for document lifecycle management is vital, extending beyond basic storage. Our adherence to precise database management ensures that every document is kept for its intended period, aligning with data protection standards and ensuring orderly record management.

Retrieve documents from storage near Cambourne.

Commitment to Service

Store your files safely with our Document Storage service near Cambourne.

Boasting more than 25 years of experience, we are recognised as the leading document storage provider in Cambourne. Our reputation for unwavering reliability has won us the respect of notable organisations, including those in the aerospace industry and healthcare suppliers. Specialising in the storage of diverse documents, from detailed financial statements to extensive project archives, our mission is to facilitate the swift and secure storage and retrieval of your important records.

In search of a fast, reliable solution for Document Storage in Cambourne? please click here for a fast quote or reach out to us on 08081 454647.

A selection of our clients

Other Physical Document FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. We can advise clients on suitable boxes if required. We retain the right to reject boxes delivered to our facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and database entry. Numbering / colour-coding can be used as required by client.

Where are boxes stored?

For over 20 years we have had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is CCTV monitored, secure, and alarmed, with intruder and fire/smoke detection. Boxes are rack mounted on pallets.

How do we handle the secure storage of documents?

We can arrange collection in bulk or in smaller quantities, of properly constructed boxes or, the client can arrange for delivery themselves.

Firstly, as boxes are stored in tiered racking in our document storage facility, clients need to use appropriate box size and construction to retain integrity, especially over a long storage period, before filling with files (paper weighs a lot!). We can provide advice on the correct specification and even arrange for the purchase of suitable boxes if required.

Next, all paper-based boxes should be labelled with the minimum requirements being the marking of box ends with the same relevant box number. A list of boxes to be collected for document archive storage should also be emailed in advance, to act as a check list on delivery.

Once received, we check the boxes in and enter the details such as bay location onto our database. We also confirm receipt and notify the client of any boxes that don't meet the agreed storage standards.

How quickly can boxes be returned from storage?

Options include a standard 48 hour turnaround from client retrieval request, or an emergency 24 hour service for more time-sensitive retrievals. Boxes will be delivered via our secure courier service.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Do you provide a confidential shredding service for records that are beyond their required storage lifespan?

Yes, assuming the client can provide accurate information (i.e. advance notice of destruction dates for stored boxes). We will then add this information to our database and schedule these for confidential on-site shredding. However, we will always send a destruction order for the client to sign off at least 1 month before the scheduled destruction date.

Costs for this service are based on weight, which will be quoted on an ad-hoc basis.

Do you provide physical document storage across different locations and industries?

Yes, our physical document storage, archive storage, and retrieval services are available across multiple UK locations, including Cambridge, London, and the Midlands, helping businesses securely store and manage important records offsite.

We work with a wide range of industries that require dependable and compliant document handling, including healthcare, legal, government, and commercial sectors.

For detailed information on document storage locations and supported industries, view our dedicated page: Document Storage Locations and Sectors.

Enquire today about our document storage services near Cambourne

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