Control your HR processes
from recruitment to
employee self service

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Customised to fit your needs

Customised to fit your needs

  • Not a set package that doesn't fit your needs
  • Range of customisation available as standard
  • Anything is possible!

Full HRM system

Full HRM system

  • Core solution is a full function HR dept. system incl. GDPR
  • Includes HR dashboard for key upcoming actions and tasks
  • Add Self Service for real efficiencies and savings incl. mobile access

Multiple Locations and Depts.

Multiple Locations and Depts.

  • Single company structure for whole system
  • But power users can add new locations (branches) and departments
  • Ideal as the company grows, without system structure changes required

Key Documentation Alerts

Key Documentation Alerts

  • Set review dates for any employee document
  • Set automated deletion to cater for GDPR
  • Dashboard overview for upcoming and future reviews

Document Version Control

Document Version Control

  • Review and alter key documents as a new version (HR dept only)
  • Ideal for updated company policies
  • System retains old version for audit

Online Application Function

Online Application Function

  • Use HR Vacancy Manger to create new job vacancies
  • Publish custom template via a URL on your web site
  • Completed application forms automatically uploaded and monitored

Recruitment Process Control

Recruitment Process Control

  • From on line application form processing to automatic on-boarding
  • Applicants can upload CV's together with qualifications etc
  • Automated communication to applicants
  • HR Dashboard summaries as to status

Standards / Policy Repository

Standards / Policy Repository

  • Create a key documents and company policies repository e.g H&S guides
  • With Self Service, publish to staff in selected departments
  • Staff are automatically prompted to read and then accept documents (audited)

Employee File Export

Employee File Export

  • To comply with GDPR regulations
  • Staff can request HR to export their file with them on leaving the company
  • System facility exports all employee information and documents in native format

Talent Pool Function

Talent Pool Function

  • Search current staff records and retained application forms for new required skills
  • Skills required for a new position may already exist in system meta data
  • Thereby obviate the need to advertise!

On Line Timesheet Creation

On Line Timesheet Creation

  • A powerful time saving feature for staff and HR
  • Using Self Service, staff can create, fill out and submit time sheets on line
  • Line managers can approve (or query) and data exported for use in a payroll system

Online Annual Leave Requests

Online Annual Leave Requests

  • Using Self Service staff can request holiday on line
  • Staff have access to current entitlement and can see other team members bookings
  • Request then submitted via workflow to line managers / HR for approval

Online Change Of Details

Online Change Of Details

  • Ability for staff to advise personal changes on line, using Self Service
  • Marital status, bank, address, contact details etc.
  • Details sent automatically to HR for approval and file update

Rota Publishing

Rota Publishing

  • Rotas are assigned by HR or Line Managers and available on line
  • Supports standard, early, late shift, leave and public holidays etc.
  • SMS message option for notifying staff

Company Ideas Board

Company Ideas Board

  • Ideas from staff can be invaluable in terms of gauging company attitudes
  • Often practical changes to practices from the people at all levels can be achieved
  • Staff can upload suggestions via a custom template, incognito if required

Sick And Overtime Heat Maps

Sick And Overtime Heat Maps

  • As part of the custom designed HR dept. dashboard, with reporting
  • Meta data related to key information can be displayed by day and month
  • Generic system displays relationship between sick and overtime figures for the whole company

Employment Checks Compliance

Employment Checks Compliance

  • Configurable document types can be uploaded to the employees file
  • Items such as CRB checks, photo ID, licences, qualifications etc.
  • System automatically detects missing documents with alerts for HR and staff

Archive Data From Current Systems

Archive Data From Current Systems

  • Data from existing client software systems maybe imported
  • The Archive section will bring standard data format into the solution
  • Meaning continuity of access to past information

Multiple Search options

Multiple Search options

  • Systems have a wide variety of search facilities
  • All meta data can be queried and reported on
  • Global search on the home screen provides a 'quick find' option

Tasks Email Alert plus Daily Reminder

Tasks Email Alert plus Daily Reminder

  • Every task is notified to users by email for them to action
  • Email gives outline details of the action required, and the user logs in to execute
  • Each day (am) the system sends reminders for any outstanding tasks

Out Of Office Function

Out Of Office Function

  • If users who receive tasks are away or on leave out of office can be set
  • Users selects a relevant colleague who will handle the work
  • On return the system automatically resumes sending tasks to the prime user

Well Being

Well Being

  • Staff welfare is an important part of employment
  • Staff issues related to stress, bullying, mental health etc need careful handling
  • This section allows employers to publish advice / links to 3rd parties who can provide confidential advice

Whether you are a company without a full HR department, or already have an HR team,to keep pace with the modern agile workforce you need to embrace digital transformation.

We will provide you with customised HR software to suit your specific business. Choose from the following:

  1. Core HR department software system including full recruitment module, on-boarding, document review and retention (GDPR) plus custom upcoming action dashboard (HRIS)
  2. Add self service module to provide the complete online Human Resources solution. Combined with the HR Admin it allows for staff to complete and submit online time sheets, holiday, change of details requests and much more (HRMS)
  3. We also have a basic Time Log system for staff start and finish recording

All our HR solutions are based on concurrent users – not per employee. You can have as many users registered as you like. Access is only restricted by the number of concurrent users in the HR system at any one instant (see the Packages and Pricing tab above for more information)

Why not ring us free on 0800 840 3336 to talk to a system specialist. Or book your remote, no obligation demonstration, today!

Book a demo

Online Application Form

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Full Recruitment Module

  • Create jobs description and publish via a unique URL via your / other web sites.
  • Branded online application incl. the ability to upload CV's
  • Auto email response to applicants (accept / decline / retain for future)
  • Custom recruitment status alerts on dashboard.
HR Admin Dashboard

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Custom designed opening dashboard

  • User defined HR tasks and alerts e.g. employees in recruitment phase; incomplete document checks
  • Current and upcoming actions displays
  • Recruitment application status e.g. pending / declined / interview
  • Documents coming up for review or deletion
  • Custom heat maps based on system meta data (sickness / overtime example)
Document Indexing

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Full document import and access control functions

  • Import and store all relevant employee documents, by type and sections
  • Set access controls by document
  • Full version control (view latest and previous)
  • Set review and deletion by document type to suit company or GDPR standards
  • Download facility and full reporting suite, with audit trail history for all actions

Staff Time Log system

  • Separate on screen system to record staff start and finish times
  • Includes break (e.g. lunch) recording
  • Stand alone or can be integrated with the self service HRMS
  • Full Reports function

Download HR Datasheet

Download Cloud B2B Datasheet

We work with all sizes of companies to provide a comprehensive Human Resources Management Services solution. From customised document type structures to alerts for actions to be taken in the future, our HRIM software system is ideal for all sizes of business, even if there is no formal HR department.

And we have an Archive section for importing data from a current solution, so all information is in one place.

Why not take advantage of a free, no obligation remote demonstration of our generic system options? Or get in touch to discuss your specific requirements.

Call us free on 0800 840 3336 to talk to a system specialist. Or book your remote, no obligation demonstration.

Book a demo

Use on multiple devices such as PC, Laptop, Tablet, Net Book, and Smartphones

Tablet

Tablet

Phone

Phone

PC

PC

This means that not only are they usable by all standards of employees, but full functionality is available on all devices including smartphones. Ideal for users working remotely or on the move.

A selection of our clients