HR Onlinecustom softwarewith self service and recruitment

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Trusted by a range of clients and businesses

Key Features & Benefits

Core HR Management

Complete HR system including GDPR compliance.
Central dashboard for tasks, actions, and alerts.
Optional self-service functionality for efficiency.

Custom & Scalable Platform

Fully tailored to your organisation, not a rigid package.
Extensive built-in customisation options.
Supports multiple locations and departments as you grow.

Employee Self Service

Employees update personal details online.
Changes submitted for HR approval.
Improves data accuracy and reduces admin.

Search & System Access

Powerful global search across all system data.
Query and report on all metadata.
Quick-find access from the home screen.

Data Migration & System Setup

Import data from existing systems.
Maintain continuity of historical records.
Structured archive for legacy information.

Employee Recruitment & Applications

Create and publish vacancies via your website.
Customisable online application forms.
Automatic capture and tracking of submissions.

Document Alerts & Compliance

Set review dates for employee documents.
Automated alerts for upcoming actions.
Dashboard visibility of document status.

Analytics, Workflow & Engagement

Automated task notifications and daily reminders.
Out-of-office delegation to maintain workflows.
HR dashboards with insights (e.g. sickness vs overtime).

Employee Records & GDPR

Manage employee records with configurable document types.
Track compliance items (ID, checks, certifications).
Detect missing or expiring documents automatically.
Export employee files securely for GDPR requests.

Document Management

Central repository for policies and documents.
Version control with full audit history.
Publish documents to specific teams or departments.
Staff prompted to read and acknowledge key policies.

Recruitment Pipeline

Manage applicants from application to onboarding.
Store CVs, qualifications, and applicant data.
Automated communication with candidates.
Search internal talent pool before advertising.

Time, Leave & Scheduling

Online timesheets with approval workflows.
Holiday requests with team visibility.
Create and publish staff rotas and shifts.
Export data for payroll processing.

Customised HR Online Software to Suit Your Specific Business

Whether you are a company without a full HR department, or already have an HR team, we will provide you with customised software to suit your requirements. Choose from the following:

Core HR department software system including full recruitment module, on-boarding, document review and retention (GDPR) plus custom upcoming action dashboard (HRIS).
Add self service module to provide the complete online Human Resources solution. Combined with the HR Admin it allows for staff to complete and submit online time sheets, holiday, change of details requests and much more (HRMS).
We also have a basic Time Log system for staff start and finish recording.

All our HR solutions are based on concurrent users – not per employee. You can have as many users registered as you like. Access is only restricted by the number of concurrent users in the HR system at any one instant (see the Packages and Pricing tab above for more information)

Full Recruitment Module

Create job descriptions and publish via a unique URL via your / other web sites.
Branded online application including the ability to upload CV's.
Auto email response to applicants (accept / decline / retain for future).
Custom recruitment status alerts on dashboard.

Custom Designed Opening Dashboard

User defined HR tasks and alerts e.g. employees in recruitment phase; incomplete document checks.
Current and upcoming actions displays.
Recruitment application status e.g. pending / declined / interview.
Documents coming up for review or deletion.
Custom heat maps based on system meta data (sickness / overtime example).

Full Document Import and Access Control Functions

Import and store all relevant employee documents, by type and sections
Set access controls by document.
Full version control (view latest and previous).
Set review and deletion by document type to suit company or GDPR standards.
Download facility and full reporting suite, with audit trail history for all actions.

Staff Time Log System

Separate on screen system to record staff start and finish times.
Includes break (e.g. lunch) recording.
Stand alone or can be integrated with the self service HRMS.
Full Reports function.

Download our Datasheets & White Papers

Download Cloud B2B's Purchase Order System Datasheet

HR Online System Datasheet

Download Cloud B2B's Generic Solutions Overview

Company & Generic Solutions Overview

Download Cloud B2B's HR The New Working World

White Paper - HR The New Working World

An HR Online System to Fit Your Needs

We work with all sizes of companies to provide a comprehensive Human Resources Management Services solution. From customised document type structures to alerts for actions to be taken in the future, our HRIM software system is ideal for all sizes of business, even if there is no formal HR department.

And we have an Archive section for importing data from a current solution, so all information is in one place.

Why not take advantage of a free, no obligation remote demonstration of our generic HR online system options? Or get in touch to discuss your specific requirements.

A selection of our clients

Register Your Interest

Please contact me to set up an initial discussion of our requirements / book a free online demonstration

Online HR System Questions & Answers

What benefits will an HRM (Human Resources Management) system provide?

There are many. Perhaps most importantly it will mean the end of keeping centralised paper based files for staff. All material relevant to the HR function will be kept in a digital format, which means that a company will cover off disaster recovery and business continuity requirements at a stroke. And unlike paper, being digital, files can then, potentially, be accessed from any desk top computer or mobile style device, such as tablets and laptops. Also, by providing a digital transformation platform to the HR team, they will see not only major administrative time savings, but cost advantages also.

What advantages does an online cloud-based HR system have?

Two main advantages. Firstly, a private cloud system means the company does not have to install software on desktops or facilitate server storage and support as they would for a client DMZ based solution. Users simply book mark a URL to access the secure system. Secondly, being cloud based, as long as users have internet connection (and of course relevant secure log in) the system can be accessed 24 x 7 from anywhere in the world, fully supporting remote working by HR and staff.

What is meant by HRIS?

HRIS stands for Human Resources Information systems. The objective of HRIS is to provide HR and other management functions with the relevant information on which to base key HR decisions. From recruitment forecasting to match immediate and future needs, to seeing trends, such as sickness and overtime and reasons for staff to leave. Employing HRM software will provide a more automated computerised way of providing such information on key dashboards, and in reports that will use data entry and tracking to give managers new overviews of HR based trends.

How secure will our data be?

Your HR system - private cloud - is stored in a dedicated secure UK data centre, with high levels of access security. User access is strictly controlled through roles and permissions. Our infrastructure has gone through Penetration Testing to industry standard Crest levels. All documents uploaded are encrypted top AES 256-bit standard.

Can an HRM system allow users to complete time sheets / holiday requests and more online?

Yes. If the solution provides a Self Service backbone, staff will be able to carry out a range of tasks, all online, with workflow enabling timesheets, holiday requests and also importantly, change of personal details requests to be completed by the user. Email submitted forms will be sent to line managers / other levels of management for approval (or returned to the users for adjustment). For approved time sheets, (which will take account of holiday, sick and other categories of time) data can be extracted as a CSV file for onward transmission and payment by a payroll system or outside payroll provider.

Can HRM systems operate on mobiles?

Ideally an HRM system should provide full functionality and access via smart phones, especially in a post pandemic world where remote or home working has changed the way staff access and use technology. Being a smaller screen, online forms will be portrait, requiring more scrolling, but should be fully supported by the HR system.

How can an HRM system help with staff wellbeing?

Supporting staff with advice and contacts that can cover a multitude of personal issues should be a key feature of any HRM system. With increased home, or remote working, and especially for those furloughed, having access to help and advice (confidentially) on issues such as mental health, finances, bereavement, best working practices, benefits and more, provides a vital communication link. In addition, a Forum function allowing a more ‘free to air’ facility for staff users that others can comment on, would be an invaluable part of supporting staff at all levels, and giving a platform for ideas and underlying issues.

Can an HRM system help with information retention rules and GDPR?

The adoption of GDPR rules, that cover the retention of information -including the ‘right to forget’ for employees who leave- means it’s more important than ever that a system allows the company to set those rules and also be able to change these themselves, as legislation or company requirements change. HR admin users should have the ability to set retention periods for document sections and individual documents to bring them back for review and or deletion. A ‘soft’ deletion function – where HR can review items that are coming up for deletion before fully deleting, can ensure that mistakes or changes in rules are covered off. Leavers also have the right to ask for an electronic copy of their file to take with them – again a feature the system should provide.

What sort of reporting should an HRM system support (including dashboards)?

The ability for HR department members to have access to relevant reports is key to the success of an HRM or HRIS system. The solution ideally should have customised dashboards that can display key HR dynamics when users log in. This may include tasks for the user and the department, recruitment status by applicant, documents coming up for review or deletion – key for GDPR – and details of employees who have missing key documents such as references, DBS checks etc. And the ability to run searches and reports across all the meta data in the HRM system, will be key to providing HR with information they can act on.

How can a company best provide training for an HR system?

Training on any new system including HRM software is a thorny one. Getting all the relevant users together at the same time and place as we all know is almost impossible, especially without interruption! Video training based on a final customised HRM software system is a far better option. Not only do you not need a fixed regime of training, but video – covering the various functions of the system- is available at all times for users to refresh themselves, as they need, in relation to the operation of the HR software.

Can an HR system include employee performance monitoring and KPI's?

In most cases employees are a company’s biggest asset. Ensuring you regularly review their performance, not only against key performance indicators such as contribution to the overall company profitability but engage with them in terms of their job function and journey in the company structure, is key. Time sheet or Login / Out software will provide the base statistics, linked to pay, leave, sickness and overtime figures. Add in the ability of HRM software to store regular employee reviews, and a full HRM / HRIS solution will be crucial element in judging performance.

How secure is information in an HRM system?

A modern SAS HRM system will usually be located in a highly secure data centre, preferably in the UK. The vendors software would normally operate in a web browser over SSL, an encrypted communication channel that renders all transactions between your browser and the data held on servers impenetrable. At the data centre both software (local Windows firewall) and hardware firewalls would be used employing deep packet inspection for any SQL threats. For security users will always have to log into the software using their own unique credentials.

Of course there should be the option for deploying the software inside a client’s own server (DMZ) infrastructure, if company security issues dictate.

What are the key functions of HR?

HR plays a key role in promoting company values as well as developing a structure that meets the ever-increasing complexities of the modern post pandemic workplace. Human resource activities come under a number core functions, that during times have, if anything, increased. e.g. all staffing issues from recruitment to retirement or leaving, their development, pay, H&S, employee and labour relations, and of course the fast-expanding area of wellbeing. Hence the need for software such as HRM that will support the HR function as well as easing the burden on them.

How can we improve our recruitment process?

In the new age of work, having a recruitment module as part of an HRM software solution, especially if it’s online, will help internal and external communication. The key to this should be the use of automated on screen forms that allow candidates to respond to job vacancies posted on the client’s own web site. This would also allow the upload of other relevant material such as CV’s – and in today’s market- short videos. Using an HRM based system, automated responses can be sent to candidates as to progress – thereby immediately covering the complaint of most applicants that they never hear back from prospective employers.

What features should I look for in an HRM system?

Ideally the system should be customisable to match your HR business processes. For example, you may not need a payroll function as most companies have the relevant products or service provider already in place. However the ability to extract data from timesheets submitted and approved to push into existing systems would be beneficial. Amongst other features a Dashboard facility that alerts HR teams as to tasks that need addressing will add clarity. An integrated recruitment module so candidates can submit applications online and be automatically updated as to progress. Self Service, allowing staff to raise and submit request for holidays or change of details and more, will provide digital transformation for HR.

Can we have an HR system installed on one of our own servers?

Yes you can. We can supply your IT team with server set up information, and installation and testing will be carried out remotely by our team. This option will attract additional charges for installation, and annual support. User licence costs are the same.

Can I have an HR solution without the self service module?

Yes you can. You will be able to store and manage employee records from recruitment to active staff status, with alerts as to supporting information required.

Can the Time Log system be added to the Self Service module?

Yes. The Time Sheet module would be disabled in the Self Service option, and full Time Log integrated to the system. Time Log can also be purchased by itself (prices on application).

Is there a limitation on uploading documents into employee files?

No. Initial storage allowance is for 20Gb, which is sufficient for some 250k documents. You can increase the storage allocated to your system as and when required at a modest cost.

How does the Rota function operate?

A central administrator or manager will be able to publish Rotas that can be accessed by all relevant team members. Rotas will be updated in the system by the key administrator, based on other information such as approved holiday or other absence controlled in the system.