HR Online - Control your HR processes
from recruitment to
employee self service

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Packages & Pricing

Customised to fit your needs

Customised to fit your needs

  • Not a set package that doesn't fit your needs
  • Range of customisation available as standard
  • Anything is possible!

Full HRM system

Full HRM system

  • Core solution is a full function HR dept. system incl. GDPR
  • Includes HR dashboard for key upcoming actions and tasks
  • Add Self Service for real efficiencies and savings incl. mobile access

Multiple Locations and Depts.

Multiple Locations and Depts.

  • Single company structure for whole system
  • But power users can add new locations (branches) and departments
  • Ideal as the company grows, without system structure changes required

Key Documentation Alerts

Key Documentation Alerts

  • Set review dates for any employee document
  • Set automated deletion to cater for GDPR
  • Dashboard overview for upcoming and future reviews

Document Version Control

Document Version Control

  • Review and alter key documents as a new version (HR dept only)
  • Ideal for updated company policies
  • System retains old version for audit

Online Application Function

Online Application Function

  • Use HR Vacancy Manger to create new job vacancies
  • Publish custom template via a URL on your web site
  • Completed application forms automatically uploaded and monitored

Recruitment Process Control

Recruitment Process Control

  • From on line application form processing to automatic on-boarding
  • Applicants can upload CV's together with qualifications etc
  • Automated communication to applicants
  • HR Dashboard summaries as to status

Standards / Policy Repository

Standards / Policy Repository

  • Create a key documents and company policies repository e.g H&S guides
  • With Self Service, publish to staff in selected departments
  • Staff are automatically prompted to read and then accept documents (audited)

Employee File Export

Employee File Export

  • To comply with GDPR regulations
  • Staff can request HR to export their file with them on leaving the company
  • System facility exports all employee information and documents in native format

Talent Pool Function

Talent Pool Function

  • Search current staff records and retained application forms for new required skills
  • Skills required for a new position may already exist in system meta data
  • Thereby obviate the need to advertise!

On Line Timesheet Creation

On Line Timesheet Creation

  • A powerful time saving feature for staff and HR
  • Using Self Service, staff can create, fill out and submit time sheets on line
  • Line managers can approve (or query) and data exported for use in a payroll system

Online Annual Leave Requests

Online Annual Leave Requests

  • Using Self Service staff can request holiday on line
  • Staff have access to current entitlement and can see other team members bookings
  • Request then submitted via workflow to line managers / HR for approval

Online Change Of Details

Online Change Of Details

  • Ability for staff to advise personal changes on line, using Self Service
  • Marital status, bank, address, contact details etc.
  • Details sent automatically to HR for approval and file update

Rota Publishing

Rota Publishing

  • Rotas are assigned by HR or Line Managers and available on line
  • Supports standard, early, late shift, leave and public holidays etc.
  • SMS message option for notifying staff

Company Ideas Board

Company Ideas Board

  • Ideas from staff can be invaluable in terms of gauging company attitudes
  • Often practical changes to practices from the people at all levels can be achieved
  • Staff can upload suggestions via a custom template, incognito if required

Sick And Overtime Heat Maps

Sick And Overtime Heat Maps

  • As part of the custom designed HR dept. dashboard, with reporting
  • Meta data related to key information can be displayed by day and month
  • Generic system displays relationship between sick and overtime figures for the whole company

Employment Checks Compliance

Employment Checks Compliance

  • Configurable document types can be uploaded to the employees file
  • Items such as CRB checks, photo ID, licences, qualifications etc.
  • System automatically detects missing documents with alerts for HR and staff

Archive Data From Current Systems

Archive Data From Current Systems

  • Data from existing client software systems maybe imported
  • The Archive section will bring standard data format into the solution
  • Meaning continuity of access to past information

Multiple Search options

Multiple Search options

  • Systems have a wide variety of search facilities
  • All meta data can be queried and reported on
  • Global search on the home screen provides a 'quick find' option

Tasks Email Alert plus Daily Reminder

Tasks Email Alert plus Daily Reminder

  • Every task is notified to users by email for them to action
  • Email gives outline details of the action required, and the user logs in to execute
  • Each day (am) the system sends reminders for any outstanding tasks

Out Of Office Function

Out Of Office Function

  • If users who receive tasks are away or on leave out of office can be set
  • Users selects a relevant colleague who will handle the work
  • On return the system automatically resumes sending tasks to the prime user

Well Being

Well Being

  • Staff welfare is even more critical in a post pandemic era
  • Issues related to stress, new home work life balance, to mental health, even bullying need careful handling
  • Employers can publish and update advice and strategies related to these and other topics with links to 3rd parties.

Whether you are a company without a full HR department, or already have an HR team, to keep pace with the modern agile workforce you need to embrace digital transformation.

We will provide you with customised HR Online software to suit your specific business. Choose from the following:

  1. Core HR department software system including full recruitment module, on-boarding, document review and retention (GDPR) plus custom upcoming action dashboard (HRIS)
  2. Add self service module to provide the complete online Human Resources solution. Combined with the HR Admin it allows for staff to complete and submit online time sheets, holiday, change of details requests and much more (HRMS)
  3. We also have a basic Time Log system for staff start and finish recording

All our HR solutions are based on concurrent users – not per employee. You can have as many users registered as you like. Access is only restricted by the number of concurrent users in the HR system at any one instant (see the Packages and Pricing tab above for more information)

Why not ring us free on 0800 840 3336 to talk to a system specialist. Or book your remote, no obligation demonstration, today!

Book a demo

Online Application Form
Online Application Form

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Full Recruitment Module

  • Create job descriptions and publish via a unique URL via your / other web sites.
  • Branded online application including the ability to upload CV's.
  • Auto email response to applicants (accept / decline / retain for future).
  • Custom recruitment status alerts on dashboard.
HR Admin Dashboard
HR Admin Dashboard

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Custom designed opening dashboard

  • User defined HR tasks and alerts e.g. employees in recruitment phase; incomplete document checks
  • Current and upcoming actions displays
  • Recruitment application status e.g. pending / declined / interview
  • Documents coming up for review or deletion
  • Custom heat maps based on system meta data (sickness / overtime example)
HR Software Document Indexing
Document Indexing

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Full document import and access control functions

  • Import and store all relevant employee documents, by type and sections
  • Set access controls by document
  • Full version control (view latest and previous)
  • Set review and deletion by document type to suit company or GDPR standards
  • Download facility and full reporting suite, with audit trail history for all actions
HR Online - Timelog System

Staff Time Log system

  • Separate on screen system to record staff start and finish times
  • Includes break (e.g. lunch) recording
  • Stand alone or can be integrated with the self service HRMS
  • Full Reports function

We work with all sizes of companies to provide a comprehensive Human Resources Management Services solution. From customised document type structures to alerts for actions to be taken in the future, our HRIM software system is ideal for all sizes of business, even if there is no formal HR department.

And we have an Archive section for importing data from a current solution, so all information is in one place.

Why not take advantage of a free, no obligation remote demonstration of our generic HR online system options? Or get in touch to discuss your specific requirements.

Call us free on 0800 840 3336 to talk to a system specialist. Or book your remote, no obligation demonstration.

Book a demo

Online HR Systems FAQs

What benefits will an HRM (Human Resources Management) system provide?

There are many. Perhaps most importantly it will mean the end of keeping centralised paper based files for staff. All material relevant to the HR function will be kept in a digital format, which means that a company will cover off disaster recovery and business continuity requirements at a stroke. And unlike paper, being digital, files can then, potentially, be accessed from any desk top computer or mobile style device, such as tablets and laptops. Also, by providing a digital transformation platform to the HR team, they will see not only major administrative time savings, but cost advantages also.

What advantages does an online cloud based HR system have?

Two main advantages. Firstly, a private cloud system means the company does not have to install software on desktops or facilitate server storage and support as they would for a client DMZ based solution. Users simply book mark a URL to access the secure system.
Secondly, being cloud based, as long as users have internet connection (and of course relevant secure log in) the system can be accessed 24 x 7 from anywhere in the world, fully supporting remote working by HR and staff.

What is an HRM / HRMI system?

Essentially the two are the same, both relating to software that human resource information can be stored in. HRM stands for Human Resources System, and HRMI for Human Resources Management Information system. The term HCM (Human Capital Management) is also used in some sectors. An HR software system can play a pivotal part in providing a digital transformation of the whole HR function. It can be used to promote company standards, procedures, guidelines, policies and wellbeing advice, more effectively, as well as storing all staff information.

Can an HRM system allow users to complete time sheets / holiday requests and more, online?

Yes. If the solution provides a Self Service backbone, staff will be able to carry out a range of tasks, all online, with workflow enabling timesheets, holiday requests and also importantly, change of personal details requests to be completed by the user. Email submitted forms will be sent to line managers / other levels of management for approval (or returned to the users for adjustment). For approved time sheets, (which will take account of holiday, sick and other categories of time) data can be extracted as a CSV file for onward transmission and payment by a payroll system or outside payroll provider.

Can HRM systems operate on mobiles?

Ideally an HRM system should provide full functionality and access via smart phones, especially in a post pandemic world where remote or home working has changed the way staff access and use technology. Being a smaller screen, online forms will be portrait, requiring more scrolling, but should be fully supported by the HR system.

How can an HRM system help with staff wellbeing?

Supporting staff with advice and contacts that can cover a multitude of personal issues should be a key feature of any HRM system. With increased home, or remote working, and especially for those furloughed, having access to help and advice (confidentially) on issues such as mental health, finances, bereavement, best working practices, benefits and more, provides a vital communication link. In addition, a Forum function allowing a more ‘free to air’ facility for staff users that others can comment on, would be an invaluable part of supporting staff at all levels, and giving a platform for ideas and underlying issues.

What does HR software cost?

Most systems, after initial set up costs, work on a per licence (seat) per user who have access to the system i.e. each registered user must have a licence on a monthly or annual basis. There will be discounts for higher levels of users, and whilst a per user cost can look small, this applies whether the person is a frequent or infrequent user. An alternative is a concurrent user model for those using the system. Here the number of licences ordered relate to the number of instantaneous actions being processed by the system server. For example, in a company where there are 40 users in total, a licence pool of only 10 may well be sufficient, as not everyone would be trying to use the system at the same time, which could well be cheaper than a per seat licence. Also check to see if the vendor publishes prices up front, rather than relying on supplying your details that then transform into a ‘quote’!

What sort of HR software would best suit my company?

Most companies these days will look towards a secure private UK cloud based system, for  access, support and cost benefits. Also known as’ Software- as- a- Service’, the software vendor or service supplier will be responsible for the updating and hosting of your system as well as security. Another advantage for companies with more than one country location is that Cloud offers easier access and commonality. You can of course elect to have the software installed on a server platform in your own IT infrastructure (DMZ), noting that this will incur internal IT costs for support.

No two businesses are the same, so a system you select should offer a level of customisation on top of the standard features and functions that you would expect, so that the final system mirrors the way your organisation wishes to work, and be adaptable for the future.

Can an HRM system help with information retention rules and GDPR?

The adoption of GDPR rules, that cover the retention of information -including the ‘right to forget’ for employees who leave- means it’s more important than ever that a system allows the company to set those rules and also be able to change these themselves, as legislation or company requirements change. HR admin users should have the ability to set retention periods for document sections and individual documents to bring them back for review and or deletion. A ‘soft’ deletion function – where HR can review items that are coming up for deletion before fully deleting, can ensure that mistakes or changes in rules are covered off. Leavers also have the right to ask for an electronic copy of their file to take with them – again a feature the system should provide.

Should the HR software support a recruitment module?

Ideally yes. By having recruitment as part of the HR solution, positions can be created internally and then published on your company website. Potential applicants have the ability to fill out on screen application forms and these can be accompanied by CV’s – or even short videos that are becoming ‘vogue’. Applications can then be automatically imported into the system for action by HR, and responses sent to applicants to keep them informed as to the status / progress of their application.

Use on multiple devices such as PC, Laptop, Tablet, Net Book, and Smartphones

Tablet

Tablet

Phone

Phone

PC

PC

This means that not only are they usable by all standards of employees, but full functionality is available on all devices including smartphones. Ideal for users working remotely or on the move.

A selection of our clients