Our Clients inCambridge Stay Compliantby Storing Physical Documents

Secure physical document storage in Cambridge

Trusted by a range of clients and businesses

Cambridge Document Storage

Managing office space and paper files in and around Cambridge can be both expensive and time-consuming. However, there's a smarter solution to this problem. We offer secure document storage services that not only save money for businesses in Cambridge but also ensure efficient management of critical information.

By opting for our document storage services, Cambridge businesses can significantly reduce their operational costs. Instead of allocating valuable office space for file storage, companies can rely on our fully-customised and secure document storage facilities. This cost-effective approach allows businesses to utilise their office space more efficiently, leading to potential cost savings in the long run.

Document Retrieval

Documents from clients in Cambridge are securely stored within boxes in our racking.

Quick and easy access to stored documents is crucial for the smooth functioning of businesses. We offer multiple retrieval options to ensure convenience for our clients. Companies in and around Cambridge can choose to have their files retrieved and delivered by courier or collect the documents themselves.

When it comes to document storage, security is of the utmost importance. Our storage facility in Cambridge is equipped with state-of-the-art security measures, including alarms and humidity control. These precautions safeguard business-critical information from potential risks like fire, flood, and theft. Moreover, this level of security also helps Cambridge businesses comply with Business Continuity requirements, ensuring uninterrupted operations even during unforeseen circumstances.

When documents are stored with us, a detailed database is maintained, recording dates of entry and managing scheduled destruction dates. This system ensures that documents are retained only for the required period, promoting efficient record-keeping and compliance with data protection regulations.

A Committed Service

With our document storage service, businesses in Cambridge can bid farewell to the stacks of paper cluttering their office space. Our expert team ensures easy access, quick retrieval and secure storage of your documents.

If you are looking for Document Storage in Cambridge, please click here for a fast quote or reach out to us on 08081 454647.

Store your files safely with our Document Storage service near Cambridge.

A selection of our clients

Other Physical Document FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. We can advise clients on suitable boxes if required. We retain the right to reject boxes delivered to our facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and database entry. Numbering / colour-coding can be used as required by client.

Where are boxes stored?

For over 20 years we have had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is CCTV monitored, secure, and alarmed, with intruder and fire/smoke detection. Boxes are rack mounted on pallets.

How do we handle the secure storage of documents?

We can arrange collection in bulk or in smaller quantities, of properly constructed boxes or, the client can arrange for delivery themselves.

Firstly, as boxes are stored in tiered racking in our document storage facility, clients need to use appropriate box size and construction to retain integrity, especially over a long storage period, before filling with files (paper weighs a lot!). We can provide advice on the correct specification and even arrange for the purchase of suitable boxes if required.

Next, all paper-based boxes should be labelled with the minimum requirements being the marking of box ends with the same relevant box number. A list of boxes to be collected for document archive storage should also be emailed in advance, to act as a check list on delivery.

Once received, we check the boxes in and enter the details such as bay location onto our database. We also confirm receipt and notify the client of any boxes that don't meet the agreed storage standards.

How quickly can boxes be returned from storage?

Options include a standard 48 hour turnaround from client retrieval request, or an emergency 24 hour service for more time-sensitive retrievals. Boxes will be delivered via our secure courier service.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Do you provide a confidential shredding service for records that are beyond their required storage lifespan?

Yes, assuming the client can provide accurate information (i.e. advance notice of destruction dates for stored boxes). We will then add this information to our database and schedule these for confidential on-site shredding. However, we will always send a destruction order for the client to sign off at least 1 month before the scheduled destruction date.

Costs for this service are based on weight, which will be quoted on an ad-hoc basis.

Which locations and industries do you cover for document storage services?

We provide secure document storage, archive storage, and physical document storage services across a wide range of UK locations and industries. Our coverage includes key areas such as Cambridge, London, the Midlands, and surrounding regions, supporting organisations that require reliable offsite storage and fast document retrieval.

We work with sectors that depend on structured document management and compliance, including healthcare, legal, government, manufacturing, and professional services, ensuring documents are stored securely and accessed efficiently when required.

For a complete breakdown of the locations we cover and the sectors we support, visit our dedicated page: Document Storage Locations and Sectors.

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