Our Clients inEly Stay Compliantby Storing Physical Documents

Trusted by a range of clients and businesses

Ely Document Storage

Handling office space and document storage in busy locations like Ely can be challenging, particularly with increasing costs and the growing volume of data to manage. To support this, we offer tailored document storage solutions that prioritise the security of sensitive information. This has changed the way businesses in Ely store, protect, and access their records.

Document Retrieval Service

Documents from clients in Ely are securely stored within boxes in our racking.

We have strengthened our document retrieval services to meet the growing demand for fast and reliable access to information. As a result, organisations in Ely and across Cambridgeshire can benefit from a range of flexible options designed to suit their individual requirements.

Our document retrieval services feature:

Prompt courier delivery to minimise delays.
Secure document collection for greater flexibility and oversight.

Our storage facility, conveniently located near Ely, is equipped with advanced security systems to protect your data at all times. From modern alarm technology to carefully controlled climate conditions, every element has been designed to ensure maximum protection and full compliance with business continuity standards.

Document Lifecycle Management

Taking a structured and organised approach to document lifecycle management is essential, going far beyond simple storage. Our commitment to accurate database management ensures each document is retained for the correct duration, supporting compliance with data protection regulations while keeping records clear, controlled, and well organised.

Retrieve documents from storage near Ely.

Commitment to Service

Store your files safely with our Document Storage service near Ely.

With over 25 years of experience, we are a trusted provider of document storage services in Ely, known for our dependable and high-quality approach. Our strong reputation has been built on consistent reliability, earning the confidence of respected organisations including aerospace firms and healthcare suppliers. We specialise in managing a wide range of documents, from detailed financial records to large-scale project archives, ensuring they are stored securely and retrieved efficiently whenever needed.

In search of a fast, reliable solution for Document Storage in Ely? please click here for a fast quote or reach out to us on 08081 454647.

A selection of our clients

Other Physical Document FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. We can advise clients on suitable boxes if required. We retain the right to reject boxes delivered to our facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and database entry. Numbering / colour-coding can be used as required by client.

Where are boxes stored?

For over 20 years we have had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is CCTV monitored, secure, and alarmed, with intruder and fire/smoke detection. Boxes are rack mounted on pallets.

How do we handle the secure storage of documents?

We can arrange collection in bulk or in smaller quantities, of properly constructed boxes or, the client can arrange for delivery themselves.

Firstly, as boxes are stored in tiered racking in our document storage facility, clients need to use appropriate box size and construction to retain integrity, especially over a long storage period, before filling with files (paper weighs a lot!). We can provide advice on the correct specification and even arrange for the purchase of suitable boxes if required.

Next, all paper-based boxes should be labelled with the minimum requirements being the marking of box ends with the same relevant box number. A list of boxes to be collected for document archive storage should also be emailed in advance, to act as a check list on delivery.

Once received, we check the boxes in and enter the details such as bay location onto our database. We also confirm receipt and notify the client of any boxes that don't meet the agreed storage standards.

How quickly can boxes be returned from storage?

Options include a standard 48 hour turnaround from client retrieval request, or an emergency 24 hour service for more time-sensitive retrievals. Boxes will be delivered via our secure courier service.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Do you provide a confidential shredding service for records that are beyond their required storage lifespan?

Yes, assuming the client can provide accurate information (i.e. advance notice of destruction dates for stored boxes). We will then add this information to our database and schedule these for confidential on-site shredding. However, we will always send a destruction order for the client to sign off at least 1 month before the scheduled destruction date.

Costs for this service are based on weight, which will be quoted on an ad-hoc basis.

What areas and business sectors do your document storage services support?

Our document storage and archive storage services are available across multiple UK regions, including Cambridge, London, and the Midlands, with secure collection, storage, and retrieval options designed for businesses of all sizes.

We support a wide range of industries that require physical document storage and compliance-led record management, such as legal firms, healthcare providers, government bodies, and commercial organisations.

You can explore all document storage locations and industry sectors we support on our dedicated page: Document Storage Locations and Sectors.

Enquire today about our document storage services near Ely

Please contact me to discuss my document storage requirements