Our Clients inLondon Stay Compliantby Storing Physical Documents

Secure physical document storage in London

Trusted by a range of clients and businesses

London Document Storage

The cost of office space in London can be significant, particularly when it comes to allocating room for document storage. By outsourcing your storage requirements to us, you can reduce the expense of maintaining on-site filing systems. Our tailored document storage solutions help you free up valuable workspace, allowing you to focus on core operations and future growth.

We recognise that every organisation has different needs, which is why our storage services are fully adaptable. From legal documentation and administrative records to highly confidential files, we provide a solution that aligns seamlessly with your specific requirements.

Document Retrieval Service

Documents from clients in London are securely stored within boxes in our racking.

Fast access to important documents is essential for keeping your operations running smoothly. We provide a range of retrieval options to suit your needs, allowing businesses in and around London to choose between secure courier delivery or convenient self-collection. This flexibility ensures you can access your records quickly and efficiently whenever required.

Our facility located near London is equipped with advanced security systems designed to protect against risks such as fire, flooding, and unauthorised access. Whether storing physical files or digital records, we prioritise their safety through robust protection measures and full alignment with business continuity standards.

Document Lifecycle Management

Effective document management goes far beyond simple storage. It requires a structured system to track records from the point they enter storage through to their scheduled disposal. Our detailed database management ensures every document is retained for the appropriate period, supporting compliance with data protection regulations while maintaining clear and organised record-keeping.

Retrieve documents from storage near London.

Commitment to Service

Store your files safely with our Document Storage service near London.

With over 25 years of experience, we are a trusted leader in document storage, known for delivering a consistently high standard of service. Our reputation is built on reliability, earning the confidence of respected organisations including healthcare suppliers and aerospace companies. We manage a broad range of documents, from detailed financial records to large-scale project archives, ensuring they are handled securely and with precision.

In search of a fast, reliable solution for Document Storage in London? please click here for a fast quote or reach out to us on 08081 454647.

A selection of our clients

Other Physical Document FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. We can advise clients on suitable boxes if required. We retain the right to reject boxes delivered to our facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and database entry. Numbering / colour-coding can be used as required by client.

Where are boxes stored?

For over 20 years we have had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is CCTV monitored, secure, and alarmed, with intruder and fire/smoke detection. Boxes are rack mounted on pallets.

How do we handle the secure storage of documents?

We can arrange collection in bulk or in smaller quantities, of properly constructed boxes or, the client can arrange for delivery themselves.

Firstly, as boxes are stored in tiered racking in our document storage facility, clients need to use appropriate box size and construction to retain integrity, especially over a long storage period, before filling with files (paper weighs a lot!). We can provide advice on the correct specification and even arrange for the purchase of suitable boxes if required.

Next, all paper-based boxes should be labelled with the minimum requirements being the marking of box ends with the same relevant box number. A list of boxes to be collected for document archive storage should also be emailed in advance, to act as a check list on delivery.

Once received, we check the boxes in and enter the details such as bay location onto our database. We also confirm receipt and notify the client of any boxes that don't meet the agreed storage standards.

How quickly can boxes be returned from storage?

Options include a standard 48 hour turnaround from client retrieval request, or an emergency 24 hour service for more time-sensitive retrievals. Boxes will be delivered via our secure courier service.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Do you provide a confidential shredding service for records that are beyond their required storage lifespan?

Yes, assuming the client can provide accurate information (i.e. advance notice of destruction dates for stored boxes). We will then add this information to our database and schedule these for confidential on-site shredding. However, we will always send a destruction order for the client to sign off at least 1 month before the scheduled destruction date.

Costs for this service are based on weight, which will be quoted on an ad-hoc basis.

Which locations and industries do you cover for document storage services?

We provide secure document storage, archive storage, and physical document storage services across a wide range of UK locations and industries. Our coverage includes key areas such as Cambridge, London, the Midlands, and surrounding regions, supporting organisations that require reliable offsite storage and fast document retrieval.

We work with sectors that depend on structured document management and compliance, including healthcare, legal, government, manufacturing, and professional services, ensuring documents are stored securely and accessed efficiently when required.

For a complete breakdown of the locations we cover and the sectors we support, visit our dedicated page: Document Storage Locations and Sectors.

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