Our Clients inNewmarket Stay Compliantby Storing Physical Documents

Secure physical document storage in Newmarket

Trusted by a range of clients and businesses

Newmarket Document Storage

Navigating the complexities of office space and data storage in bustling towns like Newmarket presents difficulties, primarily because of steep costs and growing demands for data handling. In response, we have introduced tailored document storage services, revolutionising the approach Newmarket's businesses take towards information management by safeguarding confidential data.

Document Retrieval Service

Documents from clients in Newmarket are securely stored within boxes in our racking.

We have developed our document retrieval services to support the need for fast, dependable access to your records. Businesses in Newmarket can take advantage of flexible retrieval options designed to fit around their day-to-day operations.

Our document retrieval services include:

Same-day or scheduled courier delivery to keep your workflow moving.
On-site collection for businesses that prefer direct access to their files.

Our facility near Newmarket is built with security at its core, combining advanced alarm systems with tightly controlled environmental conditions. Every measure is in place to protect your documents from risk, while ensuring full compliance with business continuity and data protection standards.

Document Lifecycle Management

A well-structured and consistent approach to document lifecycle management is essential, going beyond simple storage. Our disciplined database management ensures every record is retained for the correct length of time, helping you stay compliant with data protection regulations while maintaining clear, controlled, and efficiently organised records.

Retrieve documents from storage near Newmarket.

Commitment to Service

Store your files safely with our Document Storage service near Newmarket.

With over 25 years of experience, we are a well-established provider of document storage services in Newmarket, known for delivering dependable and high-quality solutions. Our reputation is built on consistent performance, earning the trust of respected organisations including aerospace companies and healthcare suppliers. We handle a wide range of documents, from detailed financial records to extensive project archives, ensuring your important paper records are stored securely and managed with care.

In search of a fast, reliable solution for Document Storage in Newmarket? please click here for a fast quote or reach out to us on 08081 454647.

A selection of our clients

Other Physical Document FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. We can advise clients on suitable boxes if required. We retain the right to reject boxes delivered to our facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and database entry. Numbering / colour-coding can be used as required by client.

Where are boxes stored?

For over 20 years we have had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is CCTV monitored, secure, and alarmed, with intruder and fire/smoke detection. Boxes are rack mounted on pallets.

How do we handle the secure storage of documents?

We can arrange collection in bulk or in smaller quantities, of properly constructed boxes or, the client can arrange for delivery themselves.

Firstly, as boxes are stored in tiered racking in our document storage facility, clients need to use appropriate box size and construction to retain integrity, especially over a long storage period, before filling with files (paper weighs a lot!). We can provide advice on the correct specification and even arrange for the purchase of suitable boxes if required.

Next, all paper-based boxes should be labelled with the minimum requirements being the marking of box ends with the same relevant box number. A list of boxes to be collected for document archive storage should also be emailed in advance, to act as a check list on delivery.

Once received, we check the boxes in and enter the details such as bay location onto our database. We also confirm receipt and notify the client of any boxes that don't meet the agreed storage standards.

How quickly can boxes be returned from storage?

Options include a standard 48 hour turnaround from client retrieval request, or an emergency 24 hour service for more time-sensitive retrievals. Boxes will be delivered via our secure courier service.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Do you provide a confidential shredding service for records that are beyond their required storage lifespan?

Yes, assuming the client can provide accurate information (i.e. advance notice of destruction dates for stored boxes). We will then add this information to our database and schedule these for confidential on-site shredding. However, we will always send a destruction order for the client to sign off at least 1 month before the scheduled destruction date.

Costs for this service are based on weight, which will be quoted on an ad-hoc basis.

What areas and business sectors do your document storage services support?

Our document storage and archive storage services are available across multiple UK regions, including Cambridge, London, and the Midlands, with secure collection, storage, and retrieval options designed for businesses of all sizes.

We support a wide range of industries that require physical document storage and compliance-led record management, such as legal firms, healthcare providers, government bodies, and commercial organisations.

You can explore all document storage locations and industry sectors we support on our dedicated page: Document Storage Locations and Sectors.

Enquire today about our document storage services near Newmarket

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