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Aviation & Aerospace Document Storage

 

The aviation and aerospace industry is very highly regulated. With safety as the 'watch word', the quality of manufacture and installation of the millions of parts that make up an aircraft, from an individual screw to a wing, is key. Records of build and subsequent ongoing servicing, need to be retained for the life of an aircraft i.e. a minimum of 2 years after the destruction or withdrawal of the registration of the aircraft. As such, the associated and highly important paper based documents need to be not only securely stored, but available for audit at any time. We have stored and retrieved such records over the last 20 years or more.

A Wide Variety of Documents

 

 

Aerospace and aviation companies often store a variety of documents with us to ensure compliance with regulations, maintain operational efficiency, and preserve historical records.

Below are some of examples of the documents we store for the Aviation industry.


Aviation & Aerospace documents are securely stored within boxes

Aviation & Aerospace Documents We Manage

Aircraft Maintenance Records

These are critical for tracking the history of maintenance, repairs, and modifications to each aircraft. This includes logbooks, service bulletins, and repair records.

Flight Operation Manuals

These manuals provide pilots and crew with crucial information about aircraft operations, including procedures, limitations, and performance data.

Engineering and Design Documents

These include blueprints, schematics, and technical drawings of aircraft components and systems. They are essential for manufacturing, maintenance, and modification of aircraft.

Regulatory Compliance Documents

To comply with aviation authorities (like the FAA or EASA), companies must keep records of certifications, licenses, and approvals. This also includes documentation of compliance with safety and environmental regulations.

Quality Assurance Records

These documents verify that manufacturing and maintenance processes meet specified standards. They include inspection reports, test results, and certification of parts and components.

Training Records

Records of training programs for pilots, crew, and maintenance personnel. This includes certifications, course materials, and assessments.

Incident and Accident Reports

Documentation related to any incidents or accidents involving the company's aircraft or operations. These are vital for investigations and implementing safety measures.

Flight Data Records

Physical copies of flight logs and data recordings can be stored. This includes details of flight routes, duration, and any anomalies during the flight.

Contracts and Legal Documents

Agreements with suppliers, clients, and partners, as well as legal documents pertaining to operations, partnerships, and corporate governance.

Financial Records

Including budgets, audits, financial statements, and other documents related to the financial health and transactions of the company.

Research and Development Documentation

Records of research findings, experimental data, and development processes for new technologies or improvements in aviation.

Employee Records

Personal records of employees, including contracts, performance reviews, and HR-related documents.

Get in Touch



 

If you would like further details on our document storage services, please click here for a quick quote or reach out to us on 08081 454647.

Store your aviation and aerospace files safely with our Document Storage service

Other Physical Document Storage FAQs

What sort of boxes do we need to use for storage?

Boxes should be of sufficient construction for stacking on pallets and should not contain material that weighs more than 20kg for each box. We can advise clients on suitable boxes if required. We retain the right to reject boxes delivered to our facility if overweight or of poor construction.

All boxes must be marked by number by client (min 2 box ends) in order for tidy stacking and database entry. Numbering / colour-coding can be used as required by client.

 

Where are boxes stored?

For over 20 years we have had a separate document storage warehouse facility based near Kings Ripton, Huntingdon, which is CCTV monitored, secure, and alarmed, with intruder and fire/smoke detection. Boxes are rack mounted on pallets.

How do we handle the secure storage of documents?

We can arrange collection in bulk or in smaller quantities, of properly constructed boxes or, the client can arrange for delivery themselves.

Firstly, as boxes are stored in tiered racking in our document storage facility, clients need to use appropriate box size and construction to retain integrity, especially over a long storage period, before filling with files (paper weighs a lot!). We can provide advice on the correct specification and even arrange for the purchase of suitable boxes if required.

Next, all paper-based boxes should be labelled with the minimum requirements being the marking of box ends with the same relevant box number. A list of boxes to be collected for document archive storage should also be emailed in advance, to act as a check list on delivery.

Once received, we check the boxes in and enter the details such as bay location onto our database. We also confirm receipt and notify the client of any boxes that don't meet the agreed storage standards.

How quickly can boxes be returned from storage?

Options include a standard 48 hour turnaround from client retrieval request, or an emergency 24 hour service for more time-sensitive retrievals. Boxes will be delivered via our secure courier service.

Is there a minimum contract period?

Yes, the minimum contract period for storage is two years.

Do you provide a confidential shredding service for records that are beyond their required storage lifespan?

Yes, assuming the client can provide accurate information (i.e. advance notice of destruction dates for stored boxes). We will then add this information to our database and schedule these for confidential on-site shredding. However, we will always send a destruction order for the client to sign off at least 1 month before the scheduled destruction date.

Costs for this service are based on weight, which will be quoted on an ad-hoc basis.

Enquire today about our document storage services

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