Purchase Order System: PO Management Feature In Depth

Create purchase orders quickly and consistently using a straightforward, centralised system. Each purchase order can be reviewed, updated, and tracked throughout its lifecycle, giving your organisation a clear and reliable record of purchasing activity while reducing its reliance on spreadsheets, emails, and disconnected processes.

PO creators can add the following information to the purchase order, which populates the PO document template:

Give your organisation more precise control over expenditure by allocating each purchase order line to the correct budget and accounting codes. Depending on the type of purchase order, budgets can be assigned at a Company, Department or Project level.

Individual lines within the same purchase order can also be allocated across different budgets, giving you greater flexibility over how spend is managed. Users can apply the relevant nominal codes, cost centres, and project codes.

This helps you:

Maintain a clear, time-stamped record of activity throughout the purchase order lifecycle.

The audit trail captures key actions such as:

It also captures the details of the user who carried out the action. This provides greater accountability, supports internal reviews, and helps organisations demonstrate that purchasing processes have been followed correctly.