Purchase Order System: Reporting & IntegrationsFeature In Depth

Trusted by a range of clients and businesses

Reporting Suite

Gain clearer visibility of purchasing activity with reports covering key areas across the procurement process. Depending on your requirements, reporting can cover:

Purchase orders and expenditure
Approval activity
Budgets and commitments
Supplier information
Outstanding orders and receipts

Users can apply relevant filters, review the information they need and export resultsfor further analysis or sharing. Depending on your selected package, reporting can include:

Ready-to-use standard reports
Configurable reporting options
Fully tailored reports built around your organisation’s requirements

This helps you turn purchasing data into useful insight, improve visibility and make information easier to share across the business.

Key Feature Tour & Virtual Demo

Take a look at a tour of our key features or watch a complete presenter-led virtual demonstration videos.

Custom Searches & Filters

Find the information you need faster with flexible searches and filters across your purchasing records. Users can search across areas such as purchase orders, invoices, suppliers, budgets, and more. Results can then be narrowed down using criteria including:

Status
Date
Value
Company or department
Project
Supplier

This makes it easier to focus on the records that matter without searching through large volumes of information. This helps you:

Find specific records quickly
Review relevant activity more easily
Reduce time spent searching
Improve day-to-day visibility across purchasing data

CSV, Excel & PDF Exports

Take purchasing information beyond the system by exporting data and reports in the format that best suits your needs. Users can export information as CSV, Excel, PDF, and more. Filtered results can be downloaded for:

Further analysis
Record keeping
Sharing with colleagues
Producing fixed reports for review

Whether you need to work with data in a spreadsheet or create a document that can be easily shared, export options give you greater flexibility over how purchasing information is used. This helps you:

Analyse purchasing data outside the system
Share information more easily
Maintain clear and accessible records
Choose the right format for each task

Export information and data to your accounting software.

Accounts Software Data Exports

Reduce duplicate finance administration by exporting approved purchasing and invoice data in a format ready for your accounts software. Exports can include key information such as:

Supplier details
Invoice values
Tax amounts
Nominal codes
Cost centres
Project references

This allows relevant purchasing data to be transferred into your accounting system without having to re-enter the same information manually. This helps you:

Reduce duplicate data entry
Speed up finance processing
Improve consistency and accuracy
Improve consistency between systems
Lower the risk of manual transfer errors
Create a more efficient handover from purchasing to accounts

Automated API Integrations

Connect your purchase order system with other business applications using automated API integrations. Information can be exchanged between systems, including:

Suppliers
Users
Budgets
Purchase orders
Invoices
Approval statuses

Automating the flow of data between applications reduces the need for manual imports and duplicate data entry, helping information remain accurate and consistent across your software environment. This helps you:

Connect procurement and finance systems
Reduce manual administration
Keep data consistent across applications
Streamline end-to-end processes
Create a more connected finance and procurement operation

Integrate with your accounting software via API.

Watch our full virtual demo

Watch a complete presenter-led walkthrough of the software, from logging in to managing your everyday purchasing processes.

Watch Our Demo Videos

Follow the full purchasing workflow from creating a purchase order through approvals, budget control, goods receipting, reporting and administration.

Video 1 of 6

Compare Our Purchase Order Software Packages

Essential PO

A simple, ready-to-use PO system for businesses that need better purchasing control without unnecessary complexity.

From£100/ month

Essential PO Includes:

Purchase Order Management
Basic Approval Workflows
Core Supplier Management
Entry-level Searches & Reports
Single Company Structure

System Delivery Timescale:
1 Business Day (Mon - Fri)

Full PO

A comprehensive PO system for organisations that need greater control over approvals, budgets, suppliers and purchasing.

From£125/ month

Everything in Essential PO plus:

Unlimited Company Structure
Budget Control & Goods Receipting
Configurable Approval Workflows
Supplier Price Lists
Configurable Reporting Suite

System Delivery Timescale:
1 Business Day (Mon - Fri)

PO & Invoice Approval

End-to-end purchasing and invoice approval for organisations that want tighter financial control and streamlined processing.

From£150/ month

Everything in Full PO plus:

Invoice Approval Workflows
Optional AI Invoice processing
Data export for Accounting Packages

System Delivery Timescale:
1 Business Day (Mon - Fri)

Customised & Tailored

A bespoke PO solution developed around your organisation, workflows, integrations and specific business requirements.

From£250/ month

A customised solution:

Customised to your exact business requirements
Tailored approval workflows
Custom integrations with accounting software (API Integration)
An in-depth specification meeting
Custom training videos

	Essential PO	Full PO	PO & Invoice Approval	Customised & Tailored
Companies	1	Unlimited	Unlimited	Unlimited
Multi-currency support	Not included	Included	Included	Included
Purchase Order Management
Create & manage purchase orders	Included	Included	Included	Included
Supporting document attachments	Included	Included	Included	Included
Budget & accounting code allocation	Not included	Optional	Optional	Optional
Automatic approved PO emails	Included	Included	Included	Included
Complete purchase order audit trail	Included	Included	Included	Included
Bulk purchase order line imports	Not included	Included	Included	Included
Approval Workflows
Purchase order approval workflows	Basic	Configurable	Configurable	Tailored
Invoice approval workflows	Not included	Not included	Configurable	Tailored
Value based approval limits & rules	Not included	Included	Included	Included
Supplier based approval limits & rules	Not included	Included	Included	Included
Shared approval workflow groups	Not included	Included	Included	Included
Out-of-office task reassignment	Not included	Included	Included	Included
Budget Control & Spend Visibility
Budget enforcement control	Not included	Included	Included	Included
Company, department & project budgets	Not included	Included	Included	Included
Monthly budget allocation	Not included	Not included	Not included	Included
Bulk import budgets	Not included	Included	Included	Included
Budget expiry & status management	Not included	Included	Included	Included
Goods & Service Receipting
Full & partial goods receipting	Not included	Included	Included	Included
Receipt goods against individual PO lines	Not included	Included	Included	Included
Upload & retain supplier delivery notes	Not included	Included	Included	Included
Generate internal GRN's	Not included	Included	Included	Included
Goods receipt history & audit trail	Not included	Included	Included	Included
Outstanding goods & services dashboard	Not included	Included	Included	Tailored
Supplier Management
Central supplier management	Included	Included	Included	Included
Multiple contacts per supplier	Included	Included	Included	Included
Supplier price-list imports	Not included	Included	Included	Included
Supplier performance ratings	Not included	Included	Included	Included
Supplier document management	Not included	Optional	Optional	Tailored to requirements
Invoice Processing & Matching
Invoice & credit note matching	Not included	Not included	Included	Included
Quantity, value & variance control	Not included	Not included	Configurable	Tailored configuration
Invoice approval workflows	Not included	Not included	Included	Tailored configuration
AI-assisted invoice processing	Not included	Not included	Optional additional service	Optional additional service
Reporting & Integrations
Reporting suite	Standard	Configurable	Configurable	Tailored
Custom searches & filters	Included	Included	Included	Included
CSV, Excel & PDF exports	Included	Included	Included	Included
Accounts software data exports	Not included	Not included	Included	Tailored
Automated API integrations	Not included	Not included	Optional additional service	Tailored
Administration, Configuration & Control
Full system admin control	Included	Included	Included	Included
Manage companies, branches & departments	Single company structure	Unlimited structures	Unlimited structures	Tailored structures
Create & manage user groups	Not included	Included	Included	Included
Visualise & test PO approval workflows	Not included	Included	Included	Included
Configure system-wide settings	Included	Included	Included	Included
Full documentation & UK-based support	Included	Included	Included	Included

	From£100/ month	From£125/ month	From£150/ month	From£250/ month

Package features can be configured around your agreed requirements. Optional modules, integrations, AI-assisted invoice processing & tailored development may involve additional setup or ongoing charges. Training, documentation & UK-based support are available with every package.

Not sure which purchase order software package is right for your organisation?

Book a free online demonstration & we will discuss your users, approval workflows, budgets, supplier processes, reporting & integration requirements.

Key Feature Tour & Virtual Demo

Take a look at a tour of our key features or watch a complete presenter-led virtual demonstration videos.

Get your personalised Purchase Order Software quote or book a free system consultation

Please contact me to set up an initial discussion of our requirements / book a free online demonstration