Purchase Order System: Supplier ManagementFeature In Depth
Trusted by a range of clients and businesses
Central Supplier Management
Keep supplier information accurate, consistent and easy to access by managing it from one central location. Each supplier profile can hold key information including:
- Contact details
- Addresses
- Payment terms
- Supplier status
This information can then be used throughout the purchasing process, including when raising purchase orders, helping ensure users are working from the same up-to-date supplier record. This helps you:
- Reduce duplicate supplier data
- Improve data accuracy
- Keep supplier records consistent
- Manage supplier relationships more effectively across the organisation
Multiple Contacts Per Supplier
Keep supplier communications organised by storing multiple contacts against each supplier record. You can maintain separate contacts for areas such as:
- Sales
- Accounts
- Deliveries
- Customer Service
When raising a purchase order or sending related communications, users can select the most appropriate supplier contact for that interaction. This helps you:
- Direct communications to the right person
- Keep supplier contact details in one place
- Reduce reliance on personal address books
- Improve the accuracy of supplier communications
Supplier Price List Imports
Make frequently ordered items quicker and easier to purchase by importing supplier price lists directly into the system. Price lists can include:
- Products and item details
- Descriptions
- Agreed supplier prices
- Large or frequently updated catalogues
When creating a purchase order, users can select from these pre-configured items and prices instead of entering the information manually each time. This helps you:
- Speed up purchase order creation
- Use agreed supplier pricing consistently
- Reduce manual data entry errors
- Update large product catalogues efficiently
- Make frequently purchased items easier to manage
Supplier Performance Ratings
Build a clearer picture of supplier performance by using consistent ratings across key areas of service. Suppliers can be typically assessed against factors such as:
- Quality
- Reliability
- Delivery Performance
- Customer Service
These ratings give users useful information when selecting suppliers and make it easier to compare performance over time. This helps you:
- Identify consistently strong suppliers
- Spot recurring performance issues
- Highlight suppliers that may require further review
- Make more informed purchasing decisions
- Take a more structured approach to supplier management
Supplier Document Management
Keep important supplier documentation organised, accessible, and linked directly to the relevant supplier record. You can store documents such as:
- Contracts
- Insurance Certificates
- Accreditations
- Policies
- Compliance Records
Authorised users can review supporting information whenever needed, without having to search through separate folders, shared drives or email attachments. This helps you:
- Maintain a complete supplier record
- Keep key documentation easy to access
- Support compliance and supplier reviews
- Reduce reliance on separate document storage
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