UK digital purchase order software
that will transform your purchasing
process!

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Range of 3 Products To Suit All Requirements

Range of 3 Products To Suit All Requirements

  • Simple POP (non customisable) ideal for small organisations or start ups
  • Full Purchase Order system with Goods Receipting incl. custom screens, reports, workflows
  • Purchase to Pay version that also includes approved supplier invoice exports and credit notes
  • Stock control module available later in 2020

Add new Companies / Branches / Projects

Add new Companies / Branches / Projects

  • Admin control function for power users
  • As business changes or expands, new branches / departments / projects can be added
  • Also new entities (additional companies) can  be set up on the same platform

Full Budget Control Module

Full Budget Control Module

  • Budgets can be set for individual projects, departments or company wide
  • Open (up to level set) or fiscal limitations added
  • Access to budgets controlled for users by their role in the company
  • No more overspends. Finance control budget allocation and changes.

Full Goods Receipting Function

Full Goods Receipting Function

  • Any nominated users can receipt goods against Purchase Orders
  • System automatically presents only open PO lines for receipting
  • Caters for full or part receipting with auditable notes facility
  • Line or bulk receipting facility included

Custom Exports For Import To Accounts system

Custom Exports For Import To Accounts system

  • Meta data can be exported from the full PO and P2P systems as a CSV file
  • For example in the Purchase to Pay version approved supplier invoices and credit notes
  • Ideal for onward import to customers accounts system e.g SAGE / Xero / Quick Books
  • Columns and headings are all custom built to match target system

Easy Purchase Order Raising

Easy Purchase Order Raising

  • First select your Supplier, Budget, Delivery details etc.
  • Second add as many lines of individual items as you need (see screen shots below)
  • Save, review and send for internal approval when ready
  • Attach supporting documents and even documents to go to the supplier

Custom Approval Workflows

Custom Approval Workflows

  • Internal approval workflows for Purchase Orders are custom built as standard
  • Based on values, departments individuals, or a combination
  • Each approver has approve, reject and cancel options
  • Fully approved PO's go as PDF's automatically to the supplier.

Supplier Price List Import

Supplier Price List Import

  • Where you have price lists agreed with suppliers, import these with full descriptions
  • Makes raising a Purchase Order faster and more accurate
  • Each import overwrites existing, so always working on the latest version
  • Option to restrict to list items or set individual items as opposed whole lists

Rate Supplier Performance

Rate Supplier Performance

  • Ability to rate a supplier performance for each and every purchase
  • Rate between 1-5 and give an audit trail reason for the score
  • Review performances and reasons regularly and get suppliers to take action
  • Overview of performances available on opening dashboards

Template Import facility

Template Import facility

  • Template service for import of key data as part of set up
  • Lists of current suppliers, cost centres, nominal codes and delivery & invoice addresses
  • Admin tools allow power users to add / disable on a one for one basis

Supports Multi Currency

Supports Multi Currency

  • Any standard currency can be supported as long as decimal places are used
  • The system uses a direct feed with H.M.R.C for regular currency conversion updates
  • Budgets and key financial data is retained in Sterling in the system

Archive Data From Current Systems

Archive Data From Current Systems

  • Data from existing client software systems maybe imported
  • The Archive section will bring standard data format into the solution
  • Meaning continuity of access to past information

Multiple Search options

Multiple Search options

  • Systems have a wide variety of search facilities
  • All meta data can be queried and reported on
  • Global search on the home screen provides a 'quick find' option

Tasks Email Alert plus Daily Reminder

Tasks Email Alert plus Daily Reminder

  • Every task is notified to users by email for them to action
  • Email gives outline details of the action required, and the user logs in to execute
  • Each day (am) the system sends reminders for any outstanding tasks

Out Of Office Function

Out Of Office Function

  • If users who receive tasks are away or on leave out of office can be set
  • Users selects a relevant colleague who will handle the work
  • On return the system automatically resumes sending tasks to the prime user

Choice of Languages

Choice of Languages

  • Option for changing core data structures and labelling
  • From English to most standard languages
  • Additional set up costs will apply

Controlling the procurement process is key to businesses in all industry sectors and sizes of organisation from charities to manufacturing to football and golf clubs. And having a Purchase Order system can save substantial amounts of money, as well as improving supplier relations - and not only for large companies.

Choose from 4 digital purchase order software systems that have smart phone compatibility:

  1. A simple Purchase Order system (non customisation but ideal for start-ups or small firms)
  2. A full Purchase Order software system with customised approval workflows, reports, full budget control, goods receipting, user admin control
  3. A complete Purchase to Pay system with supplier invoice and credit import. Custom data export e.g. approved supplier invoices.
  4. A Stock control module (coming soon!)

    For System Prices, select from the Menu or buttons at the top. For a list of full functions download the Purchase Order Systems datasheet below

Our main Purchasing software solutions are tailored to suit your individual business needs and have all functionality on smart phones for full mobility, and include functions such as:

  1. Budgetary controls (by company / department or project)
  2. Customised approval workflows
  3. Customised reporting suite
  4. Importation of supplier price lists
  5. Goods receipting
  6. Credit note handling
  7. Export of approved PO’s, Supplier Invoices and Credits for import to an accounts system such as Xero and SAGE

To book a no obligation remote demonstration click here or call us on 0800 840 3336 to talk to a system specialist.

Book a demo

Create Purchase Order - Step 1

Click image to enlarge

Create a digital purchase order in just 2 easy steps

Step 1

  • Select Company, Department or Project based PO.
  • Select the supplier
  • Add special instructions, justification (if required)
  • Add Delivery date
  • Select Payment method
Create Purchase Order - Step 2

Click image to enlarge

Step 2

  • Add individual lines for the PO detail, as many as required.
  • Select the relevant budget (powering cost centres / nominal codes)
  • Add the item description or select from a product price list for the supplier
  • Select quantity and Insert the line
  • When ready save the PO and send for approval
Approve Purchase Order

Click image to enlarge

Customised Approval Workflows

The e-purchasing order software has approval workflows that are custom designed for each client, to meet individual business needs

  • Single or multiple steps e.g. by value
  • Approvers can view key details and drill to the PO
  • Approve, cancel or reject (return to PO creator for amendment) at each stage
  • Once fully approved the Purchase Order will be emailed as a PDF to the supplier

Download Purchase Orders Datasheet

Download Cloud B2B Datasheet

  1. Out of Office
  2. Multi level customised searches
  3. Easy supplier invoice import and indexing tools
  4. Invoice / Credit note approval options
  5. Status dashboards
  6. Close and revoke PO's
  7. Full users admin controls (add new, change existing)
  1. Add new companies, suppliers, delivery addresses
  2. Full users admin controls (new and existing)
  3. Set up supplier goods descriptions and prices centrally
  4. Import existing PO's and supporting documents from another legacy system
  5. Video training is provided for our purchase order management software based on our approved test system and you’ll receive a number of hours in your annual support package to use in whatever way your business needs

Why not ring us free on 0800 840 3336 to talk to a system specialist. Or book your remote, no obligation demonstration.

Book a demo

Use on multiple devices such as PC, Laptop, Tablet, Net Book, and Smartphones

Tablet

Tablet

Phone

Phone

PC

PC

This means that not only are they usable by all standards of employees, but full functionality is available on all devices including smartphones. Ideal for users working remotely or on the move.

A selection of our clients