Manufacturing IndustryPurchase Order Systemto help control spend

Designated users have access to our online support portal where they can submit support tickets whenever assistance is required.

We also provide Teams-based user training to help manufacturing teams understand how to use the order management system effectively and ensure a smooth rollout across the organisation.

Yes. We provide comprehensive documentation covering the features and functionality of our purchase order software used in the manufacturing industry.

The documentation explains system processes, configuration options, and key functionality to help users get the most from the software. You can access the documentation here:

PO System Documentation for Manufacturing

Yes. The manufacturing order management system includes a Goods Receipting module that allows incoming materials to be tracked against the original purchase order.

This ensures a higher level of control over deliveries from suppliers by confirming that the correct materials have been received. The system can also highlight discrepancies, such as short deliveries or missing items, so they can be investigated and resolved quickly

In addition to tracking the receipt of materials, the system also provides visibility of the financial impact of deliveries, helping manufacturing organisations maintain accurate purchasing and control.

Yes. A PO system can be used to manage all types of purchasing within a manufacturing organisation.

This may include ordering components, raw materials, production supplies, or general company purchases. Each purchase request can be submitted with supporting documents such as quotations and routed through an approval workflow to the appropriate staff, such as production managers, project managers, or directors.

Approvers can review the request, question details such as price or justification, and request amendments if necessary. Once everyone in the approval chain is satisfied, the purchase order can be approved and issued to the supplier, helping maintain full visibility and control over manufacturing purchasing activity.

Yes. Our purchase order software is suitable for manufacturing companies of all sizes.

While it is not a full ERP system, it provides powerful procurement control at a fraction of the cost. This allows manufacturers to manage purchasing processes efficiently without the complexity and expense typically associated with large ERP platforms.

By digitising purchase requests, approvals, and supplier ordering, the system helps manufacturing organisations maintain better control over spending, improve visibility of purchasing activity, and operate more efficiently in today's competitive business environment.

Yes. The system can accommodate purchasing materials from overseas by supporting multiple currencies.

Exchange rates are updated automatically using daily exchange rate data, ensuring that currency conversions remain accurate. This helps manufacturing organisations maintain reliable budget tracking and financial reporting when purchasing from international suppliers.

By supporting multi-currency transactions, the system allows overseas purchases to be recorded and managed alongside domestic purchasing activity within the same platform.

The goods receipting function allows incoming deliveries to be recorded and matched against the relevant purchase order.

In most cases, a paper-based delivery note or Goods Received Note (GRN) will be available when materials arrive. This document can be scanned or photographed and uploaded to the system, where it is linked to the corresponding purchase order and specific line items.

The system keeps purchase orders open until all items have been received. If a physical delivery document is not available, users can create an internal receipting record within the system to confirm that the goods have been delivered. This ensures accurate tracking of materials and helps identify any short deliveries or discrepancies.

Yes. The purchasing software provides clear visibility of purchasing activity while allowing access to be controlled through user roles and permissions.

Users can be restricted to viewing the purchase orders and data relevant to the purchases they are involved in, ensuring information is shared appropriately across the organisation. At the same time, system admnistrators or senior users can be given full access across all purchase orders.

The system also includes powerful search and reporting tools, allowing authorised users to review order status, analyse purchasing activity, and generate reports at any time.

Yes. Our full purchase order and supplier invoice solution allows the entire procurement process to be managed within the system.

Supplier invoices and credit notes, typically received as PDF documents by emaill, can be imported and matched directly to the relevant purchase orders and individual PO line items. This helps confirm that the invoiced amounts correspond with what was originally ordered and received.

Approvals can be handled by the finance team using defined tolerances, or routed back to the purchase order creator if further verification is required. Once invoices and credit notes are fully approved, the data can be exposed as a structured CSV file and imported into your accounts system for payment.

Yes. The system supports multiple payment methods, allowing organisations to record purchases made using credit cards, debit cards, bank transfers, or even cash.

Additional payment methods can also be configured within the system if required. This flexibility allows businesses to manage and track purchasing activity consistently, regardless of how goods or services are paid for.

The system supports the entire procurement process, from raising a purchase order through to receiving goods and processing supplier invoices.

By managing all purchasing activity within one platform, the system provides clear visibility of project related spending. Built in budget controls allow organisations to allocate budgets to projects, departments, or cost centres and track spending against those limits.

This ensures that purchase requests are monitored and approved in line with available budgets, helping project managers maintain control over costs and avoid overspending while delivering projects.

The system includes tools to help organisations manage and monitor supplier performance more effectively.

A built-in supplier rating feature allows each supplier to be scored on a 1 to 5 star basis based on their performance. This information can then be displayed on the system dashboard, providing a quick overview of how suppliers are performing.

By tracking supplier performance in this way, organisations can make more informed decisions about purchasing and maintain stronger relationships with reliable suppliers.

No. The system is cloud-based and can be accessed from any device with an internet connection.

This allows authorised users to raise purchase roders, review approvals, and monitor purchasing activity from any location. Whether in the office, on site, or working remotely, the system is available 24/7, providing flexibility and continuous access to procurement information.