Easy to use, secure,Construction Purchase Order Softwarecustomised for your business.

Construction procurement software for every project.

Trusted by a range of clients and businesses

Construction Purchase Order Software Features & Benefits

Easy PO Process by Site or Project

Create construction purchase orders by site, project or department with clear delivery locations and site instructions.
Store supplier and subcontractor contacts with job-specific ordering notes.
Add drawings, specifications or documents and automatically send approved purchase orders to suppliers.
Keep a full audit history of all purchasing activity and order changes.

'Business Fit' Approval Workflow

Approve, Reject, or Cancel purchase orders quickly and with confidence.
Define approval limits and rules to retain full operational control on site.
Oversee approval processes across construction orders, invoices, and budgets.
Customise workflows to align precisely with your project and business requirements.

Complete Budget Control & Reporting

Create budgets for individual construction projects, departments, or company wide purchasing.
Control user access to budgets based on organisational rules.
Ensure budget changes are restricted to system administrators.
Set budgets in line with fiscal timeframes, such as monthly or annual periods.

Full Goods & Service Receipting

Supports full or partial material receipting with the option to add comments.
Authorised users can receipt construction materials directly against purchase orders.
Line by line or bulk receipting of materials is included as standard.
This system automatically displays only open PO lines available for receipting.

Custom Reporting & Searching By Project

View records such as purchase orders and invoices filtered by status.
Reports are presented in a clear format and tailored to your requirements.
Multiple data export options are available, including CSV, Excel, and PDF.
Generate reports on Purchase Orders, Invoices, Budgets, and more across your construction projects.

Dynamic Administration Controls

Complete workflow administration across your construction projects.
Configure approval rules including shared workflow approval groups.
Manage accounting structures such as Cost Centres, Nominal Codes, and Project Codes.
User administration tools include per user out of office controls.

Export Data to Accounts System

Export approved supplier invoices and credit notes using a customised data format to match your accounts system (e.g. Sage, Xero, or QuickBooks) for payment processing.
System metadata can be exported from the full POPIA platform as a CSV file.
Optional API integrations are available for automated system links.

Adapt & Grow With Scalability

Start with just the Purchase Order module, and 'hide' some functions to introduce later.
Full automation of the supplier invoice function using AI available.
Further customisation always available to suit changing requirements.
Add additional functionality as your company evolves.

Key Feature Tour & Virtual Demo

Take a look at a tour of our key features or watch a complete presenter-led virtual demonstration videos.

What are the benefits of construction procurement software?

Easy to use construction purchase order software to improve accuracy

Ease of use, improving efficiency and accuracy

Our construction purchase order software simplifies purchase orders for construction, helping contractors manage the purchasing of materials, labour and subcontractor services more efficiently.

The platform also provides powerful construction procurement software capabilities to control spending, approvals and project budgets from one secure system. Clear digital workflows help reduce ordering errors and improve supplier communication.

Purchase orders for construction dynamic opening dashboard

Dynamic opening dashboard for instant overview

Keep complete control over your construction project spending and purchasing status in real time with our customised dashboard. Our system provides a comprehensive view of user tasks, purchase order status, budget spend and goods receipting.

You can also monitor supplier performance and track invoice status against purchase orders, helping your projects stay within budget and on schedule.

Streamline construction budgets with construction purchasing software

Streamline construction budgets with dynamic control

Our construction purchasing software includes a fully integrated purchase order system with project budget management, approval workflows, reporting and an inbuilt budget control module.

Linked to workflow approvals, budgets are updated dynamically before each purchase order is raised, helping prevent unnecessary spending and keeping construction projects financially on track.

See how construction purchasing software can benefit your organisation

Should you require a purchase order solution to match your business requirements then I have no hesitation in recommending Cloud B2B — I'm sure you won't be disappointed.
— Deborah Johnson, Mamas & Papas

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Included as standard with our construction purchasing software

Our construction purchasing software helps contractors standardise procurement across multiple projects while maintaining full control over budgets, supplier approvals and purchasing activity. The software is configurable to suit organisations of all sizes. It can also operate as a purchasing system for construction contractors who need tighter control over site, project and supplier spend.

Customised Approval Workflows

Intuitive platform for all staff members from Site Managers to Quantity Surveyors, ensuring efficient use of time.
Tailored approval processes for material or labour orders, allowing for approvals, rejections, or cancellations at each stage.
24/7 accessible online system, available from any job site or office with internet access, ensuring seamless project management.

Budgetary Control and Visibility

Complete budget management for all construction projects, departments or company-wide purchases.
Real-time tracking of allocated budgets, actual expenditures, and remaining funds for all personnel involved in raising purchase orders on-site or off-site.
Capability to establish and monitor budgets specifically for each construction project, department, or overall company operation with customisable fiscal options to suit project timelines.

Full Feature Separate Web Portal For Support

Our UK-based technical support team is readily available to assist you through a secure online portal.
Each construction industry PO system can designate up to three key personnel to have access to the portal, ensuring that the right people have control. These users can be changed at any time to suit your organisation's needs.
Ensure accurate allocation of nominal codes and cost centres to all purchases.
Through the portal, your team can easily manage and track accounts and billing details for your system.

Secure and Scalable Infrastructure

Accessible construction industry purchase order software on various devices for on-site or off-site use.
Customisable user roles and permissions to manage project-specific data access.
Scalable solutions tailored for both small construction firms and large enterprises, supporting growth and expansion.
Cloud-based procurement tools hosted in a secure data centre for construction projects.
Supplier performance tracking with regular audits to ensure quality and readability.

Customised Searching and Reporting

Transparent, customisable reporting on all project and site data.
Seamless import and update of supplier pricing, including product availability and cost comparison.
Accurate assignment of budget codes, and cost centers to all project-related purchases.
Data export for approved supplier invoices and credit notes, ready for import into your accounting system.

Vendor and Document Management

Subcontractor and supplier management using performance evaluations and detailed project reports.
Enhanced security with multi-tier access control, including Multi-Factor Authentication (MFA).
Capability to attach supporting documents for internal approvals (e.g. quotations) or external files for approved contracts (e.g. build programmes and general arrangements).

Full Function User Control and Management Module

Robust user management tools for adding new team members, assigning different roles and overseeing their status .
"Out of Office" and task reassignment features to ensure continuous workflow even when key personnel are unavailable.

System Monitoring and Communication

Access real-time dashboards showcasing essential project statuses.
Receive updates and notifications about tasks and deadlines directly through email, including daily progress reminders.

Our construction procurement software provides complete visibility of purchasing activity across every construction project. From requisitions and approvals through to purchase orders, goods receipting and reporting, the system helps contractors control procurement from one secure platform.

Secure UK Data Storage

Systems hosted on our secure private cloud using Azure UK infrastructure.
Secure access provided through SSL encrypted connections.
Automatic additional backup to the Acronis platform for resilience.

Access Anywhere

Access the full, web-based software from any internet enabled device, including smartphones and tablets.
No equipment or software installations needed, allowing for quick and simple implementation.

Concurrent User Licensing

More cost effective than assigning individual licenses, helping reduce costs as staff change.
Licenses are shared across users based on active sessions, giving greater flexibility for your business.

Full UK Support

Cloud B2B delivers UK-based support through a secure web portal.
Dedicated support access is provided for your power users.
Use the portal to view account details and billing information.

A selection of our clients

Tailored solutions available for any industry

Transport & Logistics

Councils & Authorities

Construction Industry Key Feature Tour

Explore the complete process of creating a construction purchase order, approving it, controlling project budgets, receipting materials and reporting across your construction purchasing process.

Video 1 of 6

Watch our full virtual demo

Watch a complete presenter-led walkthrough of the software, from logging in to managing your everyday purchasing processes.

Compare Our Purchase Order Software Packages

Essential PO

A simple, ready-to-use PO system for businesses that need better purchasing control without unnecessary complexity.

From£100/ month

Essential PO Includes:

Purchase Order Management
Basic Approval Workflows
Core Supplier Management
Entry-level Searches & Reports
Single Company Structure

System Delivery Timescale:
1 Business Day (Mon - Fri)

Full PO

A comprehensive PO system for organisations that need greater control over approvals, budgets, suppliers and purchasing.

From£125/ month

Everything in Essential PO plus:

Unlimited Company Structure
Budget Control & Goods Receipting
Configurable Approval Workflows
Supplier Price Lists
Configurable Reporting Suite

System Delivery Timescale:
1 Business Day (Mon - Fri)

PO & Invoice Approval

End-to-end purchasing and invoice approval for organisations that want tighter financial control and streamlined processing.

From£150/ month

Everything in Full PO plus:

Invoice Approval Workflows
Optional AI Invoice processing
Data export for Accounting Packages

System Delivery Timescale:
1 Business Day (Mon - Fri)

Customised & Tailored

A bespoke PO solution developed around your organisation, workflows, integrations and specific business requirements.

From£250/ month

A customised solution:

Customised to your exact business requirements
Tailored approval workflows
Custom integrations with accounting software (API Integration)
An in-depth specification meeting
Custom training videos

	Essential PO	Full PO	PO & Invoice Approval	Customised & Tailored
Companies	1	Unlimited	Unlimited	Unlimited
Multi-currency support	Not included	Included	Included	Included
Purchase Order Management
Create & manage purchase orders	Included	Included	Included	Included
Supporting document attachments	Included	Included	Included	Included
Budget & accounting code allocation	Not included	Optional	Optional	Optional
Automatic approved PO emails	Included	Included	Included	Included
Complete purchase order audit trail	Included	Included	Included	Included
Bulk purchase order line imports	Not included	Included	Included	Included
Approval Workflows
Purchase order approval workflows	Basic	Configurable	Configurable	Tailored
Invoice approval workflows	Not included	Not included	Configurable	Tailored
Value based approval limits & rules	Not included	Included	Included	Included
Supplier based approval limits & rules	Not included	Included	Included	Included
Shared approval workflow groups	Not included	Included	Included	Included
Out-of-office task reassignment	Not included	Included	Included	Included
Budget Control & Spend Visibility
Budget enforcement control	Not included	Included	Included	Included
Company, department & project budgets	Not included	Included	Included	Included
Monthly budget allocation	Not included	Not included	Not included	Included
Bulk import budgets	Not included	Included	Included	Included
Budget expiry & status management	Not included	Included	Included	Included
Goods & Service Receipting
Full & partial goods receipting	Not included	Included	Included	Included
Receipt goods against individual PO lines	Not included	Included	Included	Included
Upload & retain supplier delivery notes	Not included	Included	Included	Included
Generate internal GRN's	Not included	Included	Included	Included
Goods receipt history & audit trail	Not included	Included	Included	Included
Outstanding goods & services dashboard	Not included	Included	Included	Tailored
Supplier Management
Central supplier management	Included	Included	Included	Included
Multiple contacts per supplier	Included	Included	Included	Included
Supplier price-list imports	Not included	Included	Included	Included
Supplier performance ratings	Not included	Included	Included	Included
Supplier document management	Not included	Optional	Optional	Tailored to requirements
Invoice Processing & Matching
Invoice & credit note matching	Not included	Not included	Included	Included
Quantity, value & variance control	Not included	Not included	Configurable	Tailored configuration
Invoice approval workflows	Not included	Not included	Included	Tailored configuration
AI-assisted invoice processing	Not included	Not included	Optional additional service	Optional additional service
Reporting & Integrations
Reporting suite	Standard	Configurable	Configurable	Tailored
Custom searches & filters	Included	Included	Included	Included
CSV, Excel & PDF exports	Included	Included	Included	Included
Accounts software data exports	Not included	Not included	Included	Tailored
Automated API integrations	Not included	Not included	Optional additional service	Tailored
Administration, Configuration & Control
Full system admin control	Included	Included	Included	Included
Manage companies, branches & departments	Single company structure	Unlimited structures	Unlimited structures	Tailored structures
Create & manage user groups	Not included	Included	Included	Included
Visualise & test PO approval workflows	Not included	Included	Included	Included
Configure system-wide settings	Included	Included	Included	Included
Full documentation & UK-based support	Included	Included	Included	Included

	From£100/ month	From£125/ month	From£150/ month	From£250/ month

Package features can be configured around your agreed requirements. Optional modules, integrations, AI-assisted invoice processing & tailored development may involve additional setup or ongoing charges. Training, documentation & UK-based support are available with every package.

Not sure which purchase order software package is right for your organisation?

Book a free online demonstration & we will discuss your users, approval workflows, budgets, supplier processes, reporting & integration requirements.

Key Feature Tour & Virtual Demo

Take a look at a tour of our key features or watch a complete presenter-led virtual demonstration videos.

Find out today how customised construction procurement software can improve your purchasing process

Please contact me to set up an initial discussion of our requirements / book a free online demonstration

Helping Our Customers Manage Procurement at Scale

£436M +

Budget Transactions

742K +

Purchase Order Lines

469K +

Workflow Tasks

56K +

Supplier Accounts

86K +

Delivery Notes

Combined figures processed through all Cloud B2B customer purchase order systems.

Download our Datasheets & White Papers

Download Cloud B2B's Purchase Order Software Datasheet

Purchase Order System Datasheet

Download Cloud B2B's Generic Solutions Overview

Company & Generic Solutions Overview

Download Cloud B2B's Controlling The Procurement Process

White Paper - controlling the procurement process

Download Cloud B2B's PO System Implementation Playbook

Implementation Playbook - Implementing your PO system

Purchase Order System for Construction Industry Questions And Answers

What is construction purchasing software?

Construction purchasing software helps contractors manage purchasing activity from requisition through approval, purchase order creation, supplier management, goods receipting and reporting. Modern systems also include project budgets, approval workflows and integration with finance systems.

What is construction procurement software?

Construction procurement software helps contractors manage the process of requesting, approving, ordering and tracking goods or services across construction projects. It brings purchase orders, supplier details, project budgets, approval workflows, goods receipting and reporting into one controlled system.

Is support available for your construction industry purchase order software?

Yes. We provide access to an online support portal for our construction industry purchase order software, where designated users can submit support tickets whenever assistance is required.

Teams-based user training is also provided to help construction companies understand how to use the system effectively and ensure a smooth rollout across the organisation.

Is documentation available for your construction industry purchase order systems?

Yes. We provide detailed documentation covering the full functionality of your purchase order systems.

The documentation explains system features, workflows, and configuration options, helping users understand how to get the most from the software. You can access it here:
Purchase Order System Documentation for Construction

What types of problems does an electronic purchase order resolve?

An electronic purchase order helps ensure suppliers receive clear and consistent instructions for every order.

A properly structured digital purchase order confirms exactly what has been ordered, including quantities, prices, delivery dates, delivery locations, and any relevant terms and conditions. Providing this information in a standardised format reduces confusion, misinterpretation, and the risk of duplicate or incorrect orders.

Electronic purchase orders also help ensure the right goods are delivered at the agreed price and within the required timeframe, which is particularly important for organisations operating just-in-time processes.

Once approved, the digital purchase order can be automatically sent to the supplier as a PDF by email. Supporting documents, such as drawings or technical specifications, can also be attached where required.

What information should be included on a construction purchase order?

Every construction purchase order should clearly define what is being ordered and the terms of supply. This ensures both the buyer and supplier have a shared understanding of the order.

Item descriptions and part numbers where applicable
Quantities and agreed prices
Delivery dates and delivery location
Any special instructions relating to the order
Details of the person or department placing the order
The buyer's terms and conditions for the supplier

Including this information helps reduce supplier queries and ensures the purchase order forms a clear and reliable basis for the supply agreement.

What is the purpose of a construction purchase order system?

The purpose of a construction purchase order system is to digitise and manage the procurement process of raising, approving, and tracking company purchases.

Instead of relying on paper forms or spreadsheets, a purchase order system allows employees to submit purchase requests electronically, with approvals routed automatically based on company rules such as department structure or order value.

This creates a fully auditable purchasing process while giving finance teams clear visibility of company spend. Reporting and search tools allow organisations to track past, current, and planned purchases, helping improve financial control and cash flow forecasting.

How do you implement purchase order software for the construction industry?

Implementing purchase order software for the construction industry will depend on the size and structure of the organisation.

For smaller construction companies with straightforward purchasing and approval processes, the system can often be launched to all relevant users at the same time. For larger organisations with multiple locations or more complex approval structures, a phased rollout is often more effective. This may involve introducing the system department by department or site by site, allowing the process to be refined before wider deployment.

Training is also an important part of implementation. Many organisations now use recorded training videos based on the final system configuration, which can be accessed by staff at any time within the software. This approach allows users to learn at their own pace without the challenges of coordinating large group training sessions.

What is Purchase to Pay (PTP)?

Purchase to pay (PTP) refers to the full purchasing cycle, from raising a purchase order through to processing and paying the supplier invoice.

In a digital purchase order system, approved purchase orders can be matched with supplier invoices to confirm that the correct goods or services have been supplied at the agreed price. Delivery notes can also be uploaded and matched to the related purchase orders and invoices, allowing the entire procurement process to be managed within a single system.

Once invoices are approved, the relevant data can be exported as a CSV file and imported into an accounts system for payment, completing the Purchase to Pay process.

How are deliveries and purchases reconciled in an online construction purchase order system?

An online purchase order system in the construction industry allows delivery notes to be uploaded and matched to the original purchase order. This helps confirm that the goods received match what was ordered.

By reconciling delivery notes with the purchase order, short deliveries or other discrepancies can be quickly identified and resolved.

Many systems also highlight purchase order line items that have not yet been fully receipted. This makes it easier for users responsible for receipting goods to see which items still require reconciliation.

Can I export data into my accounts system?

Yes. Data from the construction purchase order software can be exported and imported into your accounts system.

This typically includes purchase order data and in a Purchase to Pay (PTP) version of the system, approved supplier invoices. Information is usually exported as a structured CSV file, with column headings configured to match the import requirements of the target accounts system.

Using CSV files avoids the need for complex API integrations and allows finance teams to review the data before importing it. Reports can also be scheduled to ensure information is exported regularly without duplicating previously transferred records.

How does construction purchase order management work?

Purchase order management in the construction industry is the process used by a company to ensure all purchases follow the correct approval procedures and internal controls.

In a digital purchase order system, this process is managed through an on-screen workflow. Employees can raise a purchase order and submit it for approval, including supporting documents or justification where required.

The purchase order is then routed through the appropriate approval chain based on company rules such as department, value, or budget. Approvers can review the request, question details such as price or justification, and request changes if necessary.

Once any amendments have been made and all approvers are satisfied, the purchase order can be approved and issued to the supplier. This structured process helps organisations maintain control, visibility, and accountability across all purchasing activity.

How does the approval process work in a digital purchase order system for construction?

In a digital purchase order system for construction, the approval process is configured to follow the internal rules and policies of the organisation.

Approval workflows can be based on factors such as order value, department, or company structure. For example, lower value purchases may not require formal approval, while higher value orders may pass through multiple approvers, such as departmental managers and finance teams. Regardless of the workflow structure, all purchase orders remain visible within the system for full oversight.

Once an approval step is triggered, the system automatically notifies the next person in the approval chain, typically by email, so they can review and action the request. These approval rules can also be updated by system administrators as business requirements change.

What are the advantages of a cloud-based construction PO system?

A cloud-based construction PO system allows users to access the purchase order software securely from anywhere with an internet connection, at any time of day. This flexibility is particularly useful for organisations with remote teams, multiple locations, or staff who need to approve purchases while away from the office.

Because the system is delivered as Software as a Service (SaaS), there is no need for internal IT teams to install or maintain hardware or software. System updates, maintenance, and security are managed by the provider as part of the service.

Cloud-based PO systems also operate in real-time, meaning all users work with the most up-to-date purchasing data. This ensures greater accuracy, improved visibility, and better control over company spending.

Is a purchase order suitable for small business?

Yes. A purchase order system can be highly beneficial for small businesses that want to maintain clear control over company spending.

Regardless of organisation size, managing expenditure and ensuring purchases follow the correct approval process is essential. In many sectors such as manufacturing, a significant proportion of turnover may be spent on raw materials and operational supplies, making purchasing control especially important.

A purchase order software solution helps small businesses manage procurement through features such as departmental or project budgets, approval workflows, and full audit visibility. It also provides reporting and data export tools, allowing businesses to track purchasing activity and maintain better financial oversight.